Job Advert
Fixed-Term Contract | Until mid-December 2025
Start Date: Immediate availability preferred
Are you looking to build hands-on experience in a fast-paced, people-focused environment?
Join Gear4music’s Recruitment Team as an Onboarding Recruitment Coordinator and play a vital role in ensuring a seamless and compliant experience for every new hire joining our Customer Service and Warehouse teams.
This is a fantastic opportunity for someone with great organisational skills, attention to detail, and a positive, can-do attitude to gain insight into the world of recruitment and HR operations. Whether you're at the start of your career or looking for a new challenge, our experienced and friendly Recruitment Team will support you every step of the way.
What You’ll Be Doing
- Preparing and issuing job offer paperwork including offer letters, contracts, and new starter forms.
- Scheduling and coordinating interviews
- Monitoring the return of onboarding documents and following up where needed to meet deadlines.
- Collecting and verifying Right to Work documents in line with legislation.
- Organising start dates and supporting with onboarding communications and checklists.
- Keeping applicant and new starter records updated accurately in our Applicant Tracking System (ATS).
- Producing reports and trackers to support recruitment progress updates.
- Working closely with the team to support our weekly assessment centres—creating a welcoming, well-organised experience for candidates and ensuring all logistics and paperwork run smoothly.
- Helping maintain a compliant and auditable onboarding process at all stages.
What We’re Looking For
You don’t need recruitment experience, just a positive attitude and a willingness to learn. Here are some of the qualities that will help you succeed:
- Good organisational and administrative skills with confidence using Outlook, Word and Excel.
- High levels of accuracy and attention to detail, especially when managing paperwork and sensitive data.
- Friendly, confident communicator—both verbally and in writing.
- Self-motivated and collaborative team player who brings energy and reliability.
- Calm under pressure in a fast-paced, deadline-driven environment.
- A proactive approach to problem-solving, with a keen eye for process improvements.
- Trustworthy and professional when handling confidential information.
A Few Things to Note:
- This is a split-site role, so you'll need to be able to work from both our Clifton Moor and Holgate locations in York.
- Due to the nature of our peak season, annual leave will be restricted during the contract period.
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What we'll give you
Alongside the benefit of working with a fantastic bunch of talented people, we are committed to providing a well-rounded benefits package that includes development opportunities and support for your wellbeing:
- Generous discount scheme across our full range of music and home entertainment products.
- Employee Assistance Programme, offering 24/7 caring & compassionate support across a wide range of areas.
- Access to 30 qualified Mental Health First Aiders across the business, demonstrating our commitment to prioritising mental health & wellbeing support as a ‘Mindful Employer’.
- Free car parking with access to electric charging points
- Our modern office space features an onsite café and bar where we hold regular social events.
- Onsite gym and physio with Gear4music discounts & perks
- A relaxed dress code and a great coffee machine to make your day more enjoyable.
Plus the following: employee referral scheme, employer pension scheme, corporate eyecare vouchers, cycle to work scheme, company sick pay scheme, enhanced maternity, paternity & adoption pay, annual flu vaccinations, access to the 26-day per annum WFH policy where job roles permit.
We have an open, collaborative, and friendly culture, and offer a supportive learning environment for people to grow and develop a career with us.
