Employ and manage temporary staff as required. Provide support and advice on project software and estates management software. Working with project staff to keep them informed of any work that may impact on business as usual. Work with finance and E&F colleagues on space charging.
Introducing new ways of working as required. Direct line management responsibility for Senior Estates Manager, Fire Safety Manager & Estates Administration function. To ensure the above receive mandatory training as laid out by the Hospital Training Policy. Ensure methods are in place to train all staff to the correct agreed standard to carry out their role and to ensure training records are maintained accurately.
Agree and set objectives and targets for relevant staff, ensuring priority is given to their achievement, and be directly responsible for co-ordinating team leader and staff appraisals. Responsible for all aspects of function staffing, including their deployment, having determined service priorities, recruitment, training, safety and welfare. Manages and monitors the operation of all service functions and Trust assets in a safe, efficient, and economic manner, conducive with good practice, current legislation, and national and local guidelines. As and when necessary, deputise for the Deputy Director of Estates and Facilities, attending Senior Management Meetings.
Strategic Planning Assist the Deputy Director of Estates and Facilities in the training and development of staff groups within area of responsibility ensuring effective strategies in place to manage the change process. Assist the Deputy Director of Estates and Facilities in preparing relevant Capital bids for equipment replacement in line with the strategic needs of the Trust/Directorate. Managing Resources and Risk Prepare and agree Annual Revenue Budgets and ensuring value for money for all expenditure is achieved. Assume responsibility for delegated element of the revenue budget and participate in monthly expenditure reviews with Deputy Director of Estates and Facilities.
Responsible for ensuring relevant policies and procedures are incorporated within Capital/Revenue re-development projects. Advise the Trust and key Client groups on matters in relation to their business, through minimising risk and raising awareness, and be responsible for developing and monitoring relevant Policies and Procedures. Responsible for all aspects of Health and Safety Management and compliance within all service areas. Succession planning to ensure a robust delivery team.
Managing the Business Ensure compliance with the Trusts SFIs/SIs and policies and procedures and all relevant Facilities Service Codes of Practice, statutory requirements and professional standards are maintained. Lead on the development and implementation of service and cost improvement initiatives. Responsible for the development of relevant operational policies and procedures for areas of responsibility that will document the critical aspects of the service provided. Responsible for the delivery of the PAM and ERIC returns and maximizing efficiency by reference to the Model Hospital.
Contribute to the development of performance measurement targets and quality standards (for area of responsibility) Ensure effective communications with Client group on purpose and activity are maintained, and direct staff groups are briefed on service developments/changes. Contribute to effective working partnerships with direct staff and indirect groups through collaboration and co-operation on service developments and changes. Identify and assist in the development of income generating services and the monitoring of same. Ensure Standing Financial Instructions are followed and adhered to at all times, negotiate detailed contracts with third party providers for services provided and commissioned by the Trust.
Report job
