Job profile
The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.
Job details
Job reference
REQ00000018770
Date posted
11/08/2025
Application closing date
25/08/2025
Location
PENRITH
Salary
£32,061- £32,597
Package
Contractual hours
37
Basis
Full time
Attachments
Fleet Management Assistant x2 - WMF2026ee
Job description
Location: Penrith
Contract Type: x2 permanent positions
Contract Type: x2 permanent positions
Hours: 37 per week
About this opportunity
The Fleet Services Team undertakes an essential role to ensure a safe and legal operation of the Council’s fleet, which is inclusive of vehicle and plant machinery. This assists in ensuring that the Council is able to fulfil its legal and moral obligations with respect to the provision of a wide range of statutory services and the fleet required to deliver these functions.
The Team is responsible for a mixed fleet including waste and recycling, street scene, pool cars, gritters, tipper trucks, coaches, minibuses, library vans and fire appliances. The Team also maintains in excess of 1,000 items of plant including trailers, mowers and other power tools. The Team is responsible for the provision of a fleet management service including the procurement of bulk fuel, fuel cards, the provision of vehicle telematics, administration of the pool cars scheme, vehicle insurance and taxing and support with procurement exercises.
In addition, the Team fulfils a fleet compliance function to ensure that the Council’s vehicles and drivers are compliant with the relevant legislation and guidance.
Purpose of this post
To support the establishment, coordination, management, and delivery of specific Transport and Fleet Management projects by undertaking a range of operational, compliance, and administrative tasks that ensure efficient, safe, and cost-effective fleet services across the organisation.
Key job specific accountabilities
- Coordinate and process fuel orders across depots using Fleets maintenance and workshop management system; Assetminder, ensuring accurate stock levels and timely deliveries.
- Manage data within the Assetminder system, including supplier updates, purchase order creation, and job card processing for workshop operations.
- Generate and analyse weekly Smarter Driver reports using the vehicle tracking and mobile workforce management software application; Masternaut, escalating any identified issues to relevant managers.
- Support compliance by communicating vehicle defects to the Large Goods Vehicle Transport Manager and overseeing rectification tracking.
- Facilitate the invoicing process by liaising with suppliers and the central payments team to resolve queries and ensure timely payments.
- Investigate and process vehicle insurance claims, liaising with claims teams and providing required documentation and vehicle details as required.
- Administer pool car systems, including new user setup for licence checks and booking platforms such as Co-Wheels.
- Act as the primary liaison with external suppliers for vehicle maintenance, ensuring issues are logged, resolved, and followed up effectively.
- Manage fuel card issuance for new and existing users and maintain accurate tracking records.
- Maintain the Fortress fuel management system, including updating stock levels and issuing or cancelling fuel fobs as necessary.
This role is a hybrid role with the expectation that there is a minimum of three days spent from the teams dedicated office space at Skirsgill Depot in Penrith, with the ability to work from home up to two days a week.
For an informal discussion regarding this opportunity please contact Victoria Percival, Business Partner – Fleet Management, at [email protected] or Austin Shields, Senior Manager - Fleet Services, at [email protected]
What can we offer you!
Working at Westmorland and Furness Council you will receive a variety of benefits, including a competitive pension scheme, enhanced annual leave allowance and other various perks and discounts schemes. For more information about life at Westmorland and Furness Council and what we can offer you, please visit our Careers site. Our benefits | Careers (westmorlandandfurness.gov.uk)
Would you like to find out more?
For further information about this role, such as responsibilities and essential criteria please view the below attachments:
- Post Specification
- Role Profile
Application and Interview information
Closing date: 25/08/2025
Interviews: will take place face to face at Skirsgill Depot – Penrith, on 05/09/25
We are currently operating both in-person and virtual interviews. Options will be discussed with candidates once they have been invited to the interview stage of the process for this specific position, and if you have any concerns or adjustments are needed, we are happy to discuss this with you.
Westmorland and Furness Council are now able to offer sponsorship for Skilled Worker Visa applications for eligible roles. Please note, we cannot guarantee the eligibility of all of our roles, therefore, if you would like more information on roles that may be eligible please visit the government website - Skilled Worker visa: eligible occupations and codes - GOV.UK.
Safer Recruitment
At Westmorland and Furness Council we are committed to safeguarding and promoting the safety and welfare of children, young people and adults at risk and we expect all workers, employees and volunteers to share our commitment.
Equality, Diversity, and Inclusion
Westmorland and Furness Council is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from everyone and work to promote an inclusive, supportive culture that values and celebrates our differences.
As a Disability Confident Leader, disabled applicants, who meet the essential criteria of this job, are guaranteed an interview.
We also offer guaranteed interviews to Armed Forces personnel and veterans and those in care or care experienced and under 24 years old (someone who has been looked after by a local authority at any point, for any length of time, e.g. foster care, residential care, or under the guardianship of a local authority) that meet the essential criteria for the role.
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