Cost Management Coordinator - FTC, Fleet Physical Supply Chain

The Fleet team within Amazon Logistics (last mile delivery operations) is looking for an Cost Management Coordinator (Fixed Term Contract - FTC) to support with Amazon fleet programs (branded and short term rentals) cost validation process and execution in Europe. At Amazon, we're working to be the most customer-centric company on earth. One experience that we’re constantly improving is how we fulfill and deliver orders right to the customer's doorstep. Our goal is to exceed the expectations of all our customers by ensuring that their orders, no matter how large or small are delivered where and when they need them, as quickly, accurately, and cost effectively as possible. To meet this goal, Amazon is continually striving to innovate and provide best in class delivery experiences through the introduction of innovative new products and services in the Last Mile Delivery space. Fleet is a highly visible program, both internally and externally (with our customers alongside a variety of stakeholders: suppliers, delivery service providers - DSP, local authorities). This is an interesting opportunity to have a key role in the rapidly growing Amazon Logistics organization.

Key job responsibilities
The Cost Management Coordinator will be owning the recurring and non recurring charges for the new and idle Amazon branded fleet in Europe, together with the costs of short term rental fleets deployed for High Volume Events. This role is critical to ensure policy compliance, timely vendor payments and budget utilization. The new joiner shall support i) Accelerated cost processing; ii) Stronger vendor relationships and engagement; iii) Enhanced validation accuracy; iv) Broader stakeholder support; and v) Standardized workflows. The new joiner shall be able to interact with a diverse set of internal teams (finance, planning, central operations) and external providers (fleet management companies, rental suppliers). Weekly, this position will coordinate closely with our IN-Central Ops. team to resolve invoice discrepancies, lead validation calls with suppliers and ensure SLA compliance. Additional duties include supporting PO modifications and closures, monitoring Coupa ticket resolution (e.g., SIM cases), standardizing cost templates, and checking rate card updates between supplier and Amazon to improve process efficiency and data accuracy.

A day in the life
The primary tasks for the Inventory Cost Controller encompass the following:

• Review and validate FMC monthly cost submissions from Central Operations team (idle and pre-deployment categories) across all the countries.
• Open the Rental purchase orders
• Coordinate with Central Operations team on cost discrepancies, ensuring timely escalation resolution and minimal back-and-forth.
• Lead the rental invoice validation Weekly Business Review to manage the rental supplier’s escalations
• Manually input Pre-Approval Spend (PAS) data into systems, applying accurate financial codes and resolving submission blockers.
• Track and update Actuals vs. PAS monthly data, analyze deviations, and prepare Finance review inputs.
• Monitor and follow up on purchase order creation, modifications, and closure workflows with suppliers
• Support on weekly/biweekly calls with suppliers to ensure purchase order status alignment and cost submission verification.
• Track approval chain finalization and Coupa system validations, including appropriate ticket follow-up and issue resolution.
• Manage monthly approval creation and uploads, ensuring SLA compliance and accuracy in documentation.
• Collaborate with FMCs to gather updated rate cards and structure them for idle/pre-deployment cost validation.
• Standardize cost templates and optimize processes to reduce manual work and improve reporting efficiency.

About the team
The Fleet Delivery and Redeployment team belongs to the Fleet Procurement and Capacity vertical within EU Global Fleet & Products (GFP). We are responsible for the physical supply chain of all fleet programs (branded vans & cargo bikes, rentals). Our north star is to build a lean and unified supply chain for fleet programs, with end-to-end ownership of the fleet inventory.