Fleet Administrator - Washington NE38 8QU
Job Type: Full-Time, Permanent
Salary: £26,559 per annum basic
Founded in 2003 and united under the Pacifica brand two years later, we've grown to become the largest domestic support services provider in the UK and a trusted name across Europe. With a reputation for excellence and a core resource of directly employed, experienced engineers, sales and support staff, our service offer includes repairs in and out of guarantee, warranty products, spares warehousing and product replacement.
We are looking for a Fleet Administrator, to be based at our Washington site, to assist in the management of a fleet of 260 vehicles.
Key Responsibilities / Tasks
Book services, maintenance, repairs & MOT's
Report fleet accidents to insurers
Maintain the fleet X system
Place hire bookings - short term & long term
Check vehicles in at Washington
Check vehicles out at Washington
Manage vehicles on site at Washington
Drive Company vans & cars as required
Inputting invoices into Fleet X
Process & action any fines for company vehicles
Checking invoices received vs work undertaken and report any anomalies to the finance department
Contact and receive communications from Engineers and Management, in a professional manner at all times
Deal with all correspondence effectively and efficiently
Liaise with Management as to the daily activities within the department
Contribute to the implementation of effective processes
To achieve all quality and performance measures
Any other duties reasonably requested, deemed necessary to the efficient running of the department
Wear allocated PPE & follow site health and safety guidelines as and when required
Experience and Skills
Experience within an administrative role [ Fleet experience preferred but not essential]
Full and Clean driving Licence
Confident to be able to drive company vehicles including vans
Experience of problem solving in a time pressured environment
Proficient in MS office Applications
Attributes
Highly skilled in organising
Flexible and able to prioritise a changing to do list
Trustworthy and reliable
Self-motivated, working well on own initiative
A good communicator (verbally and written) to varying audiences (internal/external, colleagues/management)
Full Benefits Package
30 days' holiday (including bank holidays)- Company Pension & Death in Service Benefit (3x salary)
- Free Multi Appliance Protection for your own home appliances
- Monthly employee rewards (e.g. cash prize draws)
Working hours: 37.5 hours a week
