Do you love to collaborate and help businesses thrive? At Qualis as a Fleet & Depot Co-ordinator you will support the operation teams in delivering a high-quality service to our customers.
To provide a highly organised and efficient service to over 100 vehicles / plant across our maintenance and grounds service. The role will also include co-ordination and facilities management of our operational base in Loughton.
This exciting opportunity will be based in Loughton, Essex. You will join us on a fixed term to cover family leave on a full-time basis working 40 hours per week. The salary will be £25,400 to £30,000 per annum.
You will also receive other benefits including:
- Opportunity to earn a performance related cash bonus of up 15% of salary
- Pension scheme contributions set at 7% of salary
- Life Insurance cover at 4 x your annual salary
- Private healthcare
- 25 days a year holiday, plus bank holidays
Your role and responsibilities:
1. Co-ordination of a fleet of over 100 vehicles and plant to include:
- Liaising with drivers and booking in repairs, services and MOTs
- Ordering and issuing new vehicles to include racking and livery
- Liaising and progressing insurance claims and assessing reports from insurance provider and fleet management provider, FMG.
- Monitoring and identifying damage, faults and high mileage via fleet checks.
- Undertaking annual driver licence checks
- Monitoring driver training requirements.
- Working with H&S to ensure safe working for our operatives.
- Maintaining an up-to-date fleet list to include status and drivers of all vehicles.
- Using available data to produce reports on vehicle usage including fuel and number of repairs
- Liaising with service providers such as Northgate and EFDC fleet team
- Arranging and completing full fleet checks.
2. Co-ordination of the depot to include:
- Co-ordinating repairs and cyclical maintenance to the depot
- Undertaking H&S checks on a weekly basis in and around the depot
- Liaise with the freeholder of the building
- Provide a high level of communication with staff around cyclical testing, works to the depot and general updates.
- Monitoring the cleaning service to ensure a good standard is achieved
- Ensuring tea, coffee and milk is available
- Liaise with the ICT team
- Maintain a tidy and efficient environment
- Work with the Managing Director around any specific office re-design schemes
- General administration duties as required
What you will bring to the team:
Knowledge and skills:
- Good communication and interpersonal skills
- To maintain an effective and professional approach at all times
- Work collaboratively with colleagues, other staff, customers and partners to provide efficient and effective services
- Ability to analyse data
- Great organisational skill and the ability to co-ordinate with people effectively
- Good working knowledge of ICT systems
- Eye for detail and an analytical and logical approach
- Excellent MS Office skills
Qualifications and experience:
- Relevant qualification or equivalent working experience
- Previous experience in fleet or facilities management
- General administration
Your team:
You will join a team where you will feel supported, trusted, and appreciated. Our existing team have a wide-ranging background and knowledge but most importantly, appreciate the unique skills and passions that each co-worker brings to the team.
