Key Responsibilities:Finance & Accounting
- Maintain and monitor accurate records of all financial transactions, including incoming and outgoing payments.
- Prepare and manage company budgets, ensuring alignment with business goals.
- Liaise with the external accountant for tax returns, payroll, year-end accounts, and other statutory filings.
- Ensure all supplier and partner payments are made accurately and on time.
- Manage and reconcile bank accounts and financial records.
- Oversee VAT processes including checking VAT reports, filing VAT returns, and addressing VAT queries from HMRC.
- Prepare regular cash flow forecasts and financial reports for management.
- Track receivables and follow up on outstanding payments.
Supplier & Logistics Coordination
- Act as the point of contact for overseas suppliers via WeChat and email.
- Prepare and manage import/export documentation such as packing lists, proforma invoices, commercial invoices, and shipping documents.
- Coordinate container shipments and ensure timely delivery of stock.
- Maintain records of incoming shipments and ensure stock levels are aligned with business needs.
Human Resources Support
- Support onboarding and offboarding processes, including contracts and right-to-work checks.
- Maintain employee records and ensure compliance with HR policies.
- Assist in tracking employee leave, attendance, and payroll coordination with the accountant.
- Help resolve staff issues and serve as a point of communication between management and employees.
General Administration & Operational Support
- Maintain internal systems and databases with accurate and updated financial and operational data.
- Support management in process improvement and operational planning.
- Prepare reports and documentation for internal and external stakeholders as needed.
- Ensure compliance with business regulations and internal deadlines (e.g. filing confirmation statements, paying business rates, insurance renewals, etc.).
- Assist with ad hoc administrative tasks and business support as required.
Job Types: Full-time, Part-time
Pay: From £12.21 per hour
Work Location: In person
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