Job Title: Compliance Coordinator
Location: Hybrid working, 4 Days From Home, 1 day At Our Support Centre in Halesowen
About Keys Group
At Keys Group, we provide residential care, education, and support services for children and young people with complex needs. Our mission is to create positive outcomes through safe, nurturing, and high-quality care. We're committed to safeguarding and promoting the welfare of all young people in our care.
Job Purpose
The Compliance Coordinator is responsible for reviewing and auditing candidate documentation and pre-employment checks to ensure they meet Ofsted/CQC regulatory requirements and internal compliance standards prior to the candidate starting employment. This role plays a critical part in safeguarding by ensuring only fully compliant staff begin work with Keys Group.
Key Responsibilities
- Review and audit candidate files to confirm all documentation aligns with Ofsted./CQC requirements and Keys Group policies.
- Verify all required pre-employment checks have been completed, including:
- Enhanced DBS checks
- Right to Work documentation
- Employment history (with full gaps explained)
- References (including at least one from the most recent employer)
- Qualifications and relevant training
- Liaise with recruiters, hiring managers, and candidates to chase missing information or resolve compliance issues.
- Maintain accurate, up-to-date records in the compliance tracking system.
- Ensure all compliance checks are completed prior to a candidate’s start date.
- Keep abreast of changes in Ofsted/CQC regulations and update internal procedures accordingly.
- Assist in internal audits and support the preparation of files for external inspection where necessary.
- Provide regular updates and reports on compliance status to our operations team.
Required Skills and Experience
- Previous experience in a compliance, safeguarding, HR, or recruitment administration role (preferably in education, social care, or a regulated environment).
- Strong understanding of safer recruitment practices and Ofsted standards (or a willingness to quickly learn).
- High attention to detail and accuracy.
- Ability to manage multiple candidate files simultaneously and meet tight deadlines.
- Excellent communication and interpersonal skills.
- Confident using databases, applicant tracking systems (ATS), and Microsoft Office tools.
What We Offer
- Annual Leave - 33 Days annual leave, inclusive of bank holidays
- Career Progression – We have a whole world of opportunities available within the group. Many of our managers have progressed into Senior Leaders within our organisation
- DBS Check – we cover the cost of your DBS check and subsequent renewals
- Ongoing Training and Development – Supported by our award winning Learning and Development Team, you will receive ongoing training and development throughout your career
- Pension Scheme – start growing that pot for a healthy and happy retirement
- Wellbeing Support, Advice and Guidance – via our Employee Assistance Program though an online portal or over the telephone
- Staff Referral Scheme – Refer a friend to join Keys Group and split a £500 referral bonus between you
- EPIC Awards –All of our employees are EPIC in our eyes and do some incredible things each and every day. Each month, we recognise those that have shown that they really live by our values with EPIC awards and a fantastic prize on offer
- Discounts at Highstreet retailers, days out, gifts, holidays and even when buying a car – available via a Blue Light card and out HAPI app, save up to 50% with certain retailers
Keys Group is an equal opportunities employer and is committed to the safeguarding and welfare of the children and young people we support. All offers of employment are subject to an enhanced DBS check and satisfactory references.
Keys Group are very proud to have signed the Armed Forces Covenant that means we have made a commitment to welcoming service personnel, veterans and military families into the group. We are delighted to have veteran friendly policies, offer a Veterans Peer Support Network within our teams and are able to offer Military Awareness and support to our colleagues.
As part of our commitment, we will offer a guaranteed interview to current and former service personnel providing that they meet the criteria of the role that they are applying for. If you feel that you meet the criteria for this, please ensure that you have your military experience detailed on your CV for one of our resourcing team to get in touch.
