Job Summary
We are seeking a detail-oriented and service-focused Talent Acquisition Shared Services Specialist to join our global Talent Acquisition (TA) team. This role will be responsible for supporting the end-to-end recruiting process through centralized operations, enabling recruiters and hiring managers to focus on strategic hiring efforts. The ideal candidate excels in process optimization and administrative execution, a passion for candidate experience, and experience operating within a high-volume, process-driven environment.
Primary Duties & Responsibilities
Primary Duties & Responsibilities
Recruiting Support
- Assist in creating job postings and managing requisition data in the Applicant Tracking System (ATS)
- Conduct initial resume screens and phone interviews for entry-level or high-volume roles
- Coordinate interview scheduling and logistics across hiring managers and candidates
Sourcing & Talent Pipelining
- Use online job boards, LinkedIn, employee referrals, and university portals to identify potential candidates
- Maintain candidate pipelines and update status notes in ATS
- Support diversity sourcing initiatives and passive candidate outreach
Candidate Experience
- Ensure timely and professional communication with candidates at all stages
- Provide logistical support for virtual and onsite interviews
- Support pre-employment and onboarding activities in partnership with shared services
Reporting & Documentation
- Ensure accurate and timely updates of candidate records in the ATS
- Track and report on sourcing efforts and candidate activity
- Ensure compliance with data protection and hiring documentation standards
Collaboration & Development
- Partner with Talent Acquisition Specialists and HR Business Partners to understand hiring needs
- Attend recruiting team meetings and participate in training sessions
- Represent Coherent at job fairs and campus recruiting events when needed
Education & Experience
- Bachelor’s degree in Human Resources, Business, or a related field preferred
- 1–2 years of recruiting, HR, or administrative experience preferred (internships included)
- Proficient with Microsoft Office (Excel, Outlook, Word) and virtual meeting platforms
- Prior experience with Applicant Tracking Systems (ATS) is a plus
Key Competencies
- Strong organizational and time management skills
- Excellent written and verbal communication
- High attention to detail and accuracy
- Ability to manage confidential information with discretion
- Eagerness to learn and grow within Talent Acquisition
- Team player who thrives in a collaborative, fast-paced environment
Working Conditions
- This role is hybrid
Working Conditions
This position is based in an office environment within a shared services center. The role operates in a professional, team-based setting with standard business hours, though flexibility may be required to accommodate global time zones. The role may involve occasional extended hours to support recruiting teams in different regions. Frequent use of computers, digital tools, and collaboration platforms is expected.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer
- Ability to use standard office equipment such as computers, phones, copiers, and printers
- Occasional movement within the office for meetings or collaborative tasks
- Ability to communicate clearly in spoken and written English
- May occasionally require lifting or moving materials up to 10 pounds (e.g., files, binders, office supplies)
Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.
