Job Title: Part Time Kitchen Extraction & Industrial Co-Ordinator
Location: Head Office, Preston
Reports to: Industrial Manager
Employment Type: Part time
About the Role
Assured Cleaning Services are looking for a Kitchen Ducting & Extraction Co-ordinator to join our expanding team. This is a new role and we expect it to play a key role within our Industrial Team, working alongside the Industrial Manager to ensure smooth day-to-day operations. This role is crucial in planning team schedules, coordinating clients, managing Health & Safety documentation, at the heart of all that our teams do.
You’ll be the go-to person for ensuring that all work is well-organised, compliant, and delivered to the highest standards — while also maintaining strong client relationships and keeping everything on schedule.
Days of work are Monday to Friday, 20-25 hours per week. Hours to be agreed
Key Responsibilities
- Plan and maintain the Industrial Team’s schedule, booking jobs based on planned maintenance and geographic efficiency.
- Liaise with clients such as McDonald’s and Costco to book jobs and maintain excellent working relationships.
- Prepare job sheets and Health & Safety documentation, ensuring RAMS, permits, and job sheets are ready prior to site arrival.
- Finalise and check job completion paperwork, ensuring all necessary signatures and approvals are in place.
- Compile and distribute post-clean reports and certificates as required.
- Invoice completed works weekly using Sage, and monitor payments to ensure timely release of certificates.
- Manage company vehicle maintenance, inspections, and repairs to ensure fleet safety and compliance.
- Support training initiatives, including inductions and refreshers, and maintain up-to-date records in collaboration with the Industrial Manager.
- Assist with recruitment of Industrial Operatives following agreed processes.
- Perform various admin duties including payroll submission, hotel bookings, photograph archiving, tracker updates, and logging Non Conformances
- Escalate operational issues to senior management promptly.
- Perform other ad hoc duties as required.
Attributes & Skills
- Highly organised with strong attention to detail
- Calm and composed under pressure
- Confident decision-maker focused on outcomes and customer satisfaction
- Excellent communication skills – both written and verbal
- Proficient with administrative software (e.g., Microsoft Office, Sage)
- Knowledge of Health & Safety compliance (RAMS, permits, vehicle checks) is a plus
What We Offer
- A supportive and collaborative work environment
- Opportunities for growth and professional development
- 30 Day’s holiday per annum
- Free onsite parking
- The chance to work with leading clients and contribute to a high-performing team
How to Apply
Please send your CV and a brief cover letter to [email protected] or call Natasha or Tom on 01772 728244
Job Types: Part-time, Permanent
Pay: £17,000.00-£18,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
