Job Summary
An interesting opportunity has arisen in a reputable and well established law firm in Chichester for an Office and Facilities Administrator to join the team on a full time basis.
The ideal candidate will play a vital role in maintaining the functionality and safety of facilities. This position requires a blend of practical and organisational skills, alongside strong communication and IT skills, to ensure that all operational needs are met efficiently and clients receive a warm welcome.
This is very much a hands-on role suited to a confident professional with first class organisational and interpersonal skills with the ability to handle a varied and demanding workload.
Main responsibilities/key tasks (not exhaustive)
Facilities duties
- Ensuring the building, equipment and systems are well maintained;
- Scheduling inspections and repairs as necessary;
- Overseeing contractors;
- Ensuring facilities meet with regulatory requirements;
- Maintaining communication between management and contractors;
Office Administration duties
- Assisting in coordinating meeting rooms, ensuring they are maintained to a high standard.
- Ensuring incoming and outgoing telephone calls are answered and dealt with courteously and as quickly as possible.
- Assisting with post room duties, including booking couriers when needed and ensuring that all post is dealt with in a timely matter.
- Maintaining all records with regards to Wills, Deeds and LPA’s.
- Dealing with all enquiries with regards to Wills, Deeds and LPA’s from outside sources and staff members.
- Liaising with clients and request necessary ID and authorisation from all parties that is required for the collection thereof.
- Locating and scanning Wills.
- Logging all documents for storage.
- Ensuring that the reception area is continuously attended covering lunches and breaks as needed.
Required qualifications, skills and experience
- Diplomatic and confident in communication with a friendly and approachable manner
- High attention to detail and accuracy
- Ability to prioritise work and cope well in periods of high volume
- Proactive and able to rise to challenges
- To be methodical with strong eye for detail
- Ability to work independently, as well as part of a team
- Competent IT skills, ideally with a working knowledge of MS Office
Salary: Competitive salary to the successful candidate, commensurate with experience and ability.
Hours and Location: This is a full-time role working 9 am to 5.15pm Monday to Friday in Chichester
If you have proven organisation skills, together with strong communication and IT skills, we would encourage you to apply for this exciting opportunity as Office/Facilities Administrator
Job Type: Full-time
Pay: £23,000.00-£28,000.00 per year
Work Location: In person
