Construction Linx are an established Facilities Management & Project Specialist company of 20 years. We thrive on customer retention and consistent growth with our award winning Excellence in Customer Service.
We have ambitious plans over the next 3 years and we are looking for a dynamic, driven individual to join our passionate team within our Facilities Division.
JOB PURPOSE:
To support the Facilities team in the day-to-day administration of reactive and planned maintenance works, ensuring accurate records, smooth communication, and timely updates between customers, trade operatives, and office staff
MAIN DUTIES: Key Responsibilities:
- Provide daily administrative support to the Facilities and Project team.
- Assist in logging new job requests and updating job progress on the company systems.
- Liaise with customers to provide updates, confirm job details, and issue paperwork such as job sheets, sign-off forms, and certificates.
- Assist with ordering materials, plant hire, skips, and equipment when required.
- Support the completion and filing of Health and Safety documentation (RAMS, permits, and sign-offs).
- Chase trade operatives for completion photos and paperwork following job completion.
- Ensure job files and records are accurately maintained for invoicing and reporting purposes.
- Provide support with general office duties including document filing, updating trackers, and producing reports for management as needed.
- Help with sourcing materials and liaising with suppliers when required by the team.
- Monitor shared inboxes and ensure queries are acknowledged and responded to in a timely manner.
- Support the team in following up any additional works identified and record these for quotation.
- Chase sub-contractors for registration packs and updated insurances and training certs and input information into our inhouse system and filing accordingly.
- To look after maintenance works ensuring all paperwork is in place, booking in the works with clients, ensuring our inhouse system is up to date, booking in subcontractors for the works.
- To manage employed contractors diary and send out weekly updates
CANDIDATE ATTRIBUTES
· Strong organisational and administration skills.
· Good verbal and written communication.
· Computer literacy — confident in Microsoft Outlook, Word, and Excel.
· Ability to work well under pressure and manage multiple tasks at once.
· Willingness to learn and develop within the facilities management sector.
. Positive attitude, team-focused, and proactive in supporting colleagues.
WHAT TO EXPECT FROM US:
Competitive salary plus rewarded for results including a Performance Bonus company and individual.
Progression and Development in a growing business with ambitious future plans.
A relaxed & friendly company environment being a small team.
Additional days holidays for length of service and your "Birthday Day Off".
Company Pension & Cashback Medical Scheme
Job Types: Full-time, Permanent
Pay: £21,000.00-£25,000.00 per year
Additional pay:
- Performance bonus
Benefits:
- Additional leave
- Company events
- Company pension
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 30/06/2025
