Event & Activation Assistant

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Join the JLL team and provide essential support as an Event & Activation Assistant on the Hammerson account, a key client for JLL. In this role, you will support the coordination of events and activation experiences across Hammerson's destinations, working closely with the Hammerson Marketing & Placemaking and Brand Partnerships Teams, the JLL Property & Asset Management team, and the Destination teams.

Working under the guidance of the Event & Activation Manager, you will assist across a diverse portfolio of experiences that span the cultural landscape whilst consistently delivering exceptional creative execution. Your remit will encompass everything from live music festivals and sporting events to light shows, art installations, and retail brand activations. This offers the opportunity to develop expertise across multiple event categories, from intimate VIP gatherings to mass-attendance public experiences.

As the Event & Activation Assistant, you will assist in implementing event plans, reviewing documentation, and supporting stakeholder relationships to ensure the successful execution of events, from initial concept development through to completion.

Key Responsibilities

Stakeholder Support

• Assist in maintaining relationships Hammerson’s Marketing & Placemaking and Brand Partnerships Teams, Destination management teams, and relevant key stakeholders

• Provide administrative support for stakeholder communications and meetings

Planning and Coordination

• Support the Event & Activation Manager in developing event timelines and schedules

• Gather and organise documentation for insurance and risk management purposes

• Assist with compiling information on legislative and licensing requirements

• Collect technical specifications for events and maintain production records

• Create and maintain briefing materials for Destination teams and Event Organisers

• Schedule and prepare for pre-event planning meetings

Health, Safety & Security

• Assist in the collection and organisation of event safety documentation

• Support compliance processes related to the Working Practices Manual

• Help monitor adherence to H&S and Environmental procedures

• Upload and organise event management documentation to JLL's risk management platform

• Track security requirements and supporting documentation

Supplier Coordination

• Liaise with suppliers to collect necessary H&S, security, install/de rig documentation

• Communicate contractor management protocols and access requirements

• Provide on-site assistance during building, event, and break down stages

Team Support

• Attend internal stakeholder meetings and take detailed notes

• Maintain records of all events, communications and documentation

• Report directly to the Event & Activation Manager

Post-Event Activities

• Collect feedback from events for analysis and key learnings

• Help document incidents and compile reports

• Assist in analysing event performance metrics

The Candidate

Relevant experience in event coordination or production assistance. The ideal candidate should have good communication skills, basic understanding of event safety requirements, confident managing multiple stakeholders and strong organisation skills.

Experience in supporting event management plans, maintaining documentation, and basic knowledge of Health, Safety and Security practices is important. The candidate should be comfortable building relationships with various stakeholders and have a willingness to learn about relevant legislation including the Health and Safety at Work Act and The Terrorism (Protection of Premises) Act - (Martyn's Law).

Competencies and Attributes

• Detail-oriented with excellent organisational skills

• Clear communication abilities both written and verbal

• Proficiency with digital document management systems

• Ability to work under supervision while showing initiative

• Willingness to learn and develop industry knowledge

• Team player who maintains positive working relationships

• Basic understanding of commercial considerations

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email [email protected] or call + 44 ( 0 ) 20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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