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This is FTC until 26/07/2026
Who We Are
An exciting opportunity has arisen to join a music focused post-16 Specialist Provider, supporting vulnerable and disadvantaged 16 - 25 year olds across our three bases in Swanley, Canterbury and Brighton.
At SupaJam we use our students’ passion for contemporary music to ignite a love for education, and we champion achievement across our Music Practitioner, English, Maths and Life Skills syllabuses.
Our ethos is to be forward thinking, caring and encouraging whilst providing a structured, supportive and non-judgmental environment.
Working at SupaJam is unlike any other role in an education setting. Our young people have all struggled in life, and most have battled with often undiagnosed special educational needs. To be part of a company that challenges the status quo, goes the extra mile for all our young people whilst immersed in the music industry is often challenging, but always rewarding.
The Role
We are looking for an EHCP Administrator to join our SupaJam community! Answering to the Director of SEND, this is a fantastic opportunity for organised and technologically proficient person with strong attention to detail to thrive at a rapidly-growing alternative education provider. The successful applicant will work closely with the Director of SEND, the Base Leaders and the various external stakeholders to ensure that SupaJam's legal EHCP obligations are upheld. This position will involve organising annual review meetings, taking notes during official meetings and completing relevant documentation. The ideal candidate will be to manage their workload independently, be aware of GDPR and data protection responsibilities and be able to successfully coordinate meetings involving diverse professionals. If you think you have the skills, drive and passion to pursue a career in this field, read on!
SupaJam is committed to diversity and inclusion, and we believe this helps us to be a more relevant and effective organisation.
All roles at SupaJam require DBS clearance and appropriate references and recruitment checks prior to joining. You will need to fill out an application form. SupaJam is committed to safeguarding and promoting the welfare of our students, and we expect all staff and volunteers to share this commitment. All appointments are subject to satisfactory references, background and recruitment checks, including an enhanced DBS clearance and proof of eligibility to work in the UK. In line with KCSIE 2024 and safer recruitment practices, the College will conduct an online search for all shortlisted candidates. The online search is part of our safeguarding checks and will seek publicly available information on candidates’ suitability to work with children and young people.
Our mission
To help vulnerable young people who have previously fallen out of formal education to engage, achieve and progress in a unique, inclusive learning environment.
Duties and Responsibilities
- Scheduling all annual reviews and in-year reviews in line with statutory timescales; communicating this with relevant staff members and students.
- Preparing relevant paperwork prior to EHCP annual reviews and other review meetings.
- Ensuring annual review paperwork is completed accurately and sent within statutory timescales.
- Ensuring correct paperwork is used as per local authority (guidance will be given) and any related preparatory paperwork is sent to families, students and/or staff where appropriate.
- Undertake relevant learning and development relating to the role.
- Undertake regular and mandatory training.
- Take responsibility for personal development and personal objective setting.
- Mentoring and training will be provided for someone with a lack of experience working with SEND learners but who has the right skills.
This job description is not an exhaustive description of duties. Aspects will change over time and the jobholder is expected to contribute to the role’s development and progression.
Company Benefits
- Opportunities to attend music festivals
- Enhanced parental leave
- Subsidised mileage above normal commute
- Whole organisation closure over Christmas that does not affect annual leave allowance
- Access to an Employee Assistance Programme, including, 'In the moment counselling for home life and issues', 'In the moment counselling for work-related issues', Financial challenges, management support and specialist information
- Uncapped career progression - ambitious people will grow as the business expands
- Access to the Staff Liaison Committee, providing staff opportunities to regularly feedback to the
- Wide training scheme
- Access to the company pension
- Social events
- Internal celebrations of cultural and social days and holidays
- Access to professional music equipment and space, including music studio, radio station and photography space
- A tight knit community of highly trained, kind professionals looking to welcome you into the team
Person Specification
Essential
- Quick and accurate note taking.
- Technologically able.
- Strong organisation, with the ability to manage a tight meeting schedule, meet all deadlines, and ensure key stakeholders are invited.
- Collaborative, with the ability to work with a diverse group of staff and stakeholders.
- High attention to detail with strong written and verbal communication skills.
- Have a good understanding of GDPR and confidentiality.
- Have a sensitive manner when liaising with Local Authorities, families and students in meetings.
Desirable
- Background in education-related administration.
- Experience of working with young people with SEND and/or complex social and emotional needs.
- Experience of balancing the needs of different stakeholders.
See the SupaJam website and socials (Facebook, Instagram, LinkedIn and YouTube) to learn more about us.
Good luck!
Job Types: Permanent, Freelance
Pay: £15.00 per hour
Benefits:
- Casual dress
- Company events
Work authorisation:
- United Kingdom (required)
Work Location: Remote
Application deadline: 17/06/2025
