Document Controller

About us

About the role

What you'll do

• Support the Project Team with obtaining required documents from Contractors and Suppliers to pass project phase gates or required for commissioning and gate closures.
• You’ll be the interface with the FEED Designer/Main Works Contractor’s document controller and systems to ensure that all contractual documents are correctly administered in compliance with National Grid’s policies and procedures.
• Be the SharePoint administrator; owning, maintaining and updating SharePoint with all relevant documentation.
• Produce and maintain Document Control Matix for outstanding documents/drawings on a monthly basis as part of management packs.
• Ensuring that all documents are logged, reviewed, comments collated, and that changes are identified and updated, you’ll distribute documents to relevant parties, making sure that documentation is controlled and traceable to form part of an audit trail.
• Regular travel to our office in Portishead for team meetings and occasional travel to our sites in the South West region to conduct audits.

About you

• Advanced knowledge of SharePoint – working experience of owning, maintaining and updating SharePoint and being the point of contact for any questions regarding SharePoint.
• You’ll be highly computer literate and have experience in the use and application of standard MS applications; Excel, Word and PowerPoint. A keen eye for detail is essential, as the custodian of our documentation we need it to be accurately numbered, formatted and filed.
• Extensive experience in the use of Common Data Environments (CDE) and/or collaboration software is key as is experience of project delivery and using naming conventions and metadata in document control.
• Experience and Knowledge of project handover records and CDM Health & Safety file requirements would be an advantage as well as an awareness of: Construction contract environment, including contractual terms of conditions and processes.
• You’ll also have proven planning and processing management skills and organisational skills.
• As you will be required to travel to meetings at National Grid sites a full Clean Driving Licence is also required.

What you'll get

• Salary of £36,343.00 - £40,618.00 dependent on experience.
• 26 days annual leave plus eight statutory days, and the option to buy additional or sell holiday days.
• Generous contributory pension scheme – we will double-match your contribution to a maximum company contribution of 12%.
• Financial support to help cover the cost of professional membership subscriptions, course fees, books, exam fees and time off for study leave – so long as it’s relevant to your role.
• Access to several flexible benefits such as a share incentive plan, salary sacrifice car and technology schemes, support via employee assistance lines and matched charity giving to name a few.
• Family care benefits including a back-up care service for when your usual care arrangements fall through (six paid days each year as standard with the option to purchase further days).
• Access to numerous apps which support health, fitness and wellbeing.

More information