JOB TITLE:
ACCOUNTS ASSISTANT
DEPARTMENT: Finance
DIVISION: Group
LOCATION: Suite 3, Prime View
HOURS: 37.5 p/w
MAIN PURPOSE OF JOB:
Support the Finance Team in month end activities and maintenance of general ledger.
REPORTING RELATIONSHIP:
Report directly to the Accountant and ultimately the Finance Director.
KEY WORK AREAS:
- Maintain fixed asset register monthly , booking Depreciation for all companies and updating month end accounting packs for capex spend against budget, explaining variances.
- Posting of Credit card transactions and monthly reconciliations –liaising with employees to ensure all receipts are received in a timely manner.
- Management and posting of any petty cash transactions.
- Setting FX rates with ERP for all companies
- Meeting month end deadlines by booking stock for Riggers Department, Intercompany transactions and allocation of shore maintenance costs
- Management of Prepayments and insurance journals
- Preparing Balance Sheet Recs for multiple entities and resolving unreconciling issues
- VAT return - Submit Fuel Duty claim to HMRC in a timely manner
- Corporate Tax - Maintenance of Fixed Asset Descriptions and Legal fees for Year End Tax Packs
- Preparation and input of journals as required
OTHER RESPONSIBILITIES
- Provide accurate and timely information to the accountants.
- Maintenance of Financial Systems and account coding structure.
- Set up new suppliers when required so all suppliers paid by BACS
- Ad hoc support to Finance Team including queries from Suppliers and internal departments, Adding new suppliers to system,
- Providing holiday cover for other Accounts Assistants
Any other financial duties as requested by management
COMMUNICATIONS:
- Daily contact with internal department contacts
- Daily contact with external contacts
QUALIFICATIONS/TRAINING:
- At least 2 years finance office experience in similar role required
- Computer literate – Microsoft Packages i.e. word, excel, outlook
PERSONAL QUALITIES/CHARACTERISTICS:
- Ability to work on own initiative and with minimum supervision
can meet busy/tight month ends deadlines
- Good communication skills
- Strong organizational skills
- Good communication skills both verbal and written
- Professional manner
- Attention to detail
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