SENIOR FUND ADMINISTRATOR – PRIVATE CAPITAL
MAIN JOB PURPOSE:
To work as part of the Fund Administration team providing Private Capital fund administration, corporate services and investor services to private equity funds and underlying private equity fund vehicles ensuring that they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.
Ensuring that the provision of fund administration services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.
Reporting to the Fund Administration Manager.
KEY RESPONSABILITIES:
Prepare fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements, including liaison with the Investor Relations team regarding the sending of notices to investors
Work with the Investor Relations team to deal with ad hoc investor queries and maintaining databases
Prepare and/or review payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments
Prepare and/or review investor correspondence template (i.e. for sending of monthly financial reports and notices) where relevant
Work with the Investor Relations team to update and control static data of investors of the Funds, including bank details
Assist in analyzing investment proposals to ensure potential fund acquisition meet fund investment criteria
Liaise with specialist internal operations such as compliance and CDD to ensure that funds comply with statutory and regulatory requirements
Assist in updating the foreign exchange and invoices log
Prepare and/or review bridge facility reporting required for the funds
Assist in execution of documents and other ad hoc administrative client and investor requests
Liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day to day administration of the Fund and other custom reporting and projects for specific investor needs.
Liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list
Assist the Corporate Services team with the preparation of agendas, board minutes and board packs as required for all scheduled and ad hoc board meetings
Assist the Corporate Services team in updating logs including minutes, shareholder and loan note registers where required
Assist with the preparation and compilation of board packs
Ensure compliance with all relevant internal processes, procedures and controls when discharging you Fund Administration duties, using the appropriate system or platform in order to do so.
Provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Capital Team
Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures
ADDITIONAL JOB REQUIREMENTS
Essential Requirements
Proper and effective administration skills
Good time management skills.
Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately.
Sound problem-solving skills.
Good working knowledge of Microsoft Office package with emphasis on Excel and Word.
Desired Requirements
Good understanding of fund structures and fund cash flows
Good understanding of the Private Capital industry
QUALIFICATIONS & INDUSTRY EXPERIENCE
Essential Requirements
An interest to study towards ICSA/ACCA/ACA or a similar qualification
Desired Requirements
Prior experience of Private Capital and fund administration.
PERSONAL STYLE
Essential Requirements
To be a team player and to help and step in to assist other members of the team when required.
Good interpersonal and communication skills and able to deal with various parties both internal and external.
Organisational skills are key, with an ability to manage workload and to meet all deadlines.
Demonstrate motivation and ability to learn new applications and processes.
Good attention to details.
Desired Requirements
Ability to work consistently to meet client deadlines.
REGUATORY REQUIRMENTS
Complete a minimum of 25 hours CPD training per annum.