ABOUT UTC:
UTC is a fast growing & award-winning company collective at the forefront of talent management and entertainment. We exist to discover, develop, and showcase remarkable talent—especially those under-represented in the industry—and we do this within a culture shaped by Collaboration, Commitment, Proactivity, and Fairness.
Our exciting work spans artist management, live events, creative production projects including podcasts, stand up specials and digital content and brand partnerships. We represent diverse and exceptional talent, and we are committed to inclusion and representation in every aspect of our business.
THE ROLE:
As we continue to grow, we’re looking for a dynamic, reliable and experienced Part-Time Bookkeeper to take ownership of bookkeeping and financial operations. You’ll work closely with our Directors, creative teams and external accountants to ensure our day-to-day bookkeeping is accurate, efficient, and aligned with best practice. This role is ideal for someone who thrives in a collaborative, fast-moving environment and enjoys balancing precision with creativity.
Approx. 2 days per week
Location: South-Est London
Salary: £30,000-£35000 Prorata based on 2 days and experience
RESPONSABILITIES:
- Day-to-day transaction processing — Record income, expenses, sales, and purchases in accounting software (Xero).
- Accounts Payable — Process supplier invoices, ensure timely payments, and maintain positive supplier relationships.
- Accounts Receivable — Prepare and send invoices, track outstanding payments, and follow up on overdue accounts.
- Bank and credit card reconciliations — Regularly match transactions to statements and investigate discrepancies.
- General ledger maintenance — Post journal entries and ensure records are accurate and up-to-date.
- Financial reporting — Produce monthly profit and loss statements, balance sheets, and cash flow summaries for management.
- VAT returns — Prepare and submit VAT returns in liaison with external accountants.
- Payroll and HR support — Assist external accountants with payroll processing, ensuring accurate records for salaries, pensions, holiday/sick leave and statutory payments.
- Expense management — Process staff expenses and company credit card claims.
- Budget monitoring — Track actual spend against budgets for multiple projects tours, live events, podcasts and film productions.
- Manage production/tour budgets or project-based accounts — Monitor costs, track revenues, and ensure accurate allocation of expenses to specific productions, tours, live events, or client projects.
- Cash flow tracking — Maintain up-to-date forecasts to help with planning of Live tours and event management.
- Filing and compliance — Keep digital and paper records in line with HMRC requirements.
- Audit preparation — Compile requested reports and records for annual accounts and audits in liaison with external accountants.
- Process improvement — Suggest and help implement ways to make finance processes more efficient and user-friendly for non-finance staff.
- General finance administration — Provide ad-hoc support to directors and project managers as required.
PERSON SPECIFICATION:
ESSENTIAL:
- Bookkeeping qualification (e.g., AAT) or equivalent experience.
- 3-4 years of relevant experience in bookkeeping or finance—preferably in a creative, small business or SME context.
- Experience with accounting software (Xero) and strong Excel skills.
- Exceptional attention to detail, organisational skills, and integrity with sensitive data.
- Clear communication skills, able to explain financial information to non-finance colleagues.
- A collaborative, proactive, and fairness-driven approach.
- Ability to work autonomously
DESIRABLE:
- Familiarity with the entertainment or creative sector.
- Experience managing multiple budgets or project-based accounts.
WHY YOU'LL LOVE WORKING HERE:
- Collaboration: Work with a passionate and diverse team, blending creativity with business focus.
- Commitment: Contribute to our mission of empowering under-represented voices in entertainment.
- Proactivity: Be encouraged to take initiative and shape efficient finance processes.
- Fairness: Join a values-driven workplace where inclusion and transparency matter.
HOW TO APPLY:
Please send your CV and a short cover letter by 15 Sept 2025, telling us not just about your bookkeeping experience but also how you’ve embodied our values of Collaboration, Commitment, Proactivity, and Fairness.
EQUAL OPPORTUNITY STATEMENT:
UTC Group is committed to building an inclusive workplace. We welcome applications from individuals of all backgrounds and identities.
Job Type: Part-time
Pay: £30,000.00-£35,000.00 per year
Expected hours: 16 per week
Work Location: In person
Application deadline: 15/09/2025
Reference ID: 012025_UTC
Expected start date: 13/10/2025