Overview
Two exciting opportunities have arisen for Marketing and Communications Assistants to join our Campus Services Section.
There is one permanent and one fixed-term post available. Please state clearly on your application if you wish to be considered for the permanent or fixed-term opportunity.
Job Title: Marketing and Communications Assistant
Contract: Full-time permanent or fixed term (6 months)
Salary: £26,255.98 - £27, 337.84 per annum
Purpose of job: To provide dedicated marketing and administrative support for the UECS marketing and communications team and the wider UECS management team as needed.
Duties of the Post:
The main duties of the post will include:
1. Team administrative support
- Meeting organisation: room bookings and invites, minute taking, production and circulation of papers and agendas.
- Collating information for the staff newsletter from stakeholders across the University and sending them out.
- Liaising with internal and external suppliers; keeping records of interactions and progress.
- Assisting with the organisation of section wide events.
2. Marketing and Communications
- Co-ordination and collation of the Campus Services communications and engagement newsletters and other marketing reports.
- Co-ordination, collation and deployment of weekly and monthly newsletters.
- Co-ordination and administrative support for marketing and communications project activity e.g. Welcome Week, Essex Food Debate, surveys and meetings.
- Assisting with market research and bench marketing.
- Assisting with the running of surveys and customer feedback.
- Assisting with proof reading and copy collation.
- Monitoring and ensuring promotional material is displayed at all campuses as appropriate.
- Organising prints, reprints and updates of marketing collateral.
- Updating the University and UECS websites.
3. Financial
- •Raising purchase orders, goods receipting, administering payment of invoices on Agresso and dealing with payment queries.
- Assistance in the maintenance of financial commitment logs.
- Undertake financial processes including setting up new supplier records, purchase orders, receipt of goods, payment of invoices and dealing with queries.
4. General
- Attend events such as Arrivals Day, Welcome Week, Fresher’s Fair, Essex Food Debate (some evening/weekend work).
- Undertake any other duties that may be assigned by the Marketing Manager or their nominee.
These duties are a guide to the work that the post holder will initially be required to undertake. They may be changed from time to time to meet changing circumstances.
Terms of Appointment
For a full description of the terms of appointment for this post please visit:
https://www.essex.ac.uk/staff/working-at-essex/uecs-staff
PERSON SPECIFICATION
Qualifications / Training
- A good working knowledge of, or qualifications in, Word, Excel and other Microsoft packages including Outlook - ESSENTIAL
- At least 4 GCSE passes (minimum Grade C) or equivalent including English - ESSENTIAL
Experience / Knowledge
- Experience of working with multiple priorities - ESSENTIAL
- Relevant and recent administrative experience - ESSENTIAL
- Experience of working within a customer focused environment - ESSENTIAL
- Experience of working to deadlines - ESSENTIAL
- Experience of basic financial processes including purchase orders and invoices - DESIRABLE
- Experience of or an interest in working in a Marketing environment - ESSENTIAL
- Experience of working in a complex environment with multiple stakeholders - DESIRABLE
Skills / Abilities
- Evidence of excellent interpersonal/communication skills interacting with a wide variety of stakeholders - ESSENTIAL
- Ability to write clearly and concisely for various audiences - ESSENTIAL
- High standards of accuracy, attention to detail and proof reading skills - ESSENTIAL
- Good organisational skills and the ability to organise a range of activities - ESSENTIAL
- Ability to impart and record information clearly and accurately - ESSENTIAL
- Proven ability to work both independently and as part of a team - ESSENTIAL
- Excellent customer service skills and a commitment to providing a high level of service - ESSENTIAL
Other
- Ability to meet the requirements of UK 'right to work' legislation - ESSENTIAL
General Information
38 hours across 5 days a week
Informal enquiries to be made to Danai Mattaiou, Marketing Manager (telephone: 01206 876414 or email ddmatt@essex.ac.uk)
All applications must be made online at:
https://vacancies.essex.ac.uk/tlive_webrecruitment/wrd/run/ETREC109DF.register?VACANCY_ID%3d172707alyO%1bSPECULATIVE_ID%3d%1BUSESSION=88045C3B98BB3A629093A9B36976EE00&WVID=9918109NEm&LANG=USA&WVID=9918109NEm&CONT=GUEST
Job Types: Full-time, Permanent
Pay: £26,255.98-£27,337.84 per year
Benefits:
- Canteen
- Company pension
- Cycle to work scheme
- On-site gym
- On-site parking
- Sick pay
- Work from home
Education:
- GCSE or equivalent (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person