Specialty Administrator/Personal Assistant

Job summary

Are you an organised, friendly and proactive individual looking for an opportunity in healthcare administration, then this could be the job for you. We are seeking a Specialty Administrator and Personal Assistant to join our friendly and supportive Ophthalmology Team at Yeovil District Hospital. We are looking for someone who can work both independently and as part of a team, takes initiative and is committed to delivering excellent care to our patients.

If you have strong IT skills and a passion for patient-focused work then we would very much welcome your application.

Main duties, tasks & skills required

Provide and receive complex/sensitive information with patients, colleagues, internal and external contacts in a courteous, professional and timely manner through various methods of communication i.e. telephone, written, face to face.

Manage and prioritise own work efficiently and effectively, working within the administrative team to ensure Trust targets for all administrative duties are met, highlighting any issues to the Administrative Team Leader. Liaise with other administrative team members to ensure fair distribution of workload.

Compile agendas, type and circulate minutes for Specialty Business and Audit Meetings. Take and transcribe minutes where necessary. Arrange meetings and manage diaries where necessary.

Monitor and ensure the timely arrival of patient information to the appropriate destination to facilitate prompt patient care, highlighting potential problems or RTT breaches to the Administrative Team Leader.

About us

At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential

Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.

The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

Job description

Please see attached Job Description & Person Specification for further details of duties and responsibilities.

Person specification

Qualifications

Essential

Minimum of 5 GCSEs including English Language and Maths or functional skills

Level 3 qualifications or equivalent level of experience

Desirable

RSA/OCR III or equivalent typing/word processing including audio typing

Experience

Essential

Minimum 1 year office experience within the last 5 years

Typing/Word Processing

Evidence of prioritising workloads/good time management

Proven experience of working well as part of a team

Desirable

Experience of working in a healthcare setting/previous experience of NHS administration processes

Additional Criteria

Essential

IT literate, including recent experience of using Microsoft packages such as Word, Outlook and Excel

Behaviours aligned with Trust values

For help with your application, contact:

Kerry Arnsdorf

[email protected]

01823343094