Sales Administrator

Job Overview
We are seeking a Sales Administrator to join our dynamic team in providing administrative support to our sales department in our busy Estate Agency office. The ideal candidate will play a crucial role in ensuring the smooth operation of sales activities through effective coordination and communication. This is a temporary contract for 3 months but maybe extended ny mutual agreement.

• Responsibilities
• Greeting visitors to the office and dealing with their requests / enquiries
• Telephone Calls – recording incoming calls and actioning as appropriate; making outgoing calls
• Provide administration of legal documentation for sales progression processes
• Providing administration support to the sales team
• Diary management for the team
• Being pro-active and managing time effectively to provide a high level of support to the team
• Diary Management – maintaining accurate records for all appointments / viewing records
• Email - monitoring and managing Outlook
• Creation and management of folders within Word and Excel
• Typing and Production of Sales Details – including possibly typing from hand-written or audio taped notes and incorporating photographic images
• Data inputting and management of in-house property software
• Uploading to, downloading from and ongoing amendment of property details on online portals including in-house website, Rightmove, OnTheMarket and Zoopla and ensuring accuracy and quality of the listings. Rotating as and when required to keep listings fresh
• General Secretarial Tasks including – letters, Memorandums of Sale, forms, fliers, invoices, posters etc.
• General office administration – ordering supplies, creating files & folders, printer upkeep (toner), etc.
• Liaising with Vendors and Buyers to obtain required information/documentation for Money Laundering etc

Requirements

• Excellent written and verbal communication skills, with the ability to prioritise and organise
• Positive, pro-active and flexible approach
• Well presented with excellent time keeping
• Excellent level of attention to detail and accuracy
• Previous administration experience required, ideally within an estate agents or the wider property industry.
• Strong organisational skills with the ability to multitask effectively
• Proficiency in Microsoft Office applications, particularly Excel

Job Type: Fixed term contract
Contract length: 3 months

Pay: £23,750.00 per year

Schedule:

• Monday to Friday

Experience:

• Administrative: 3 years (required)
• Estate Agency: 1 year (preferred)

Work Location: In person

Application deadline: 26/09/2024
Expected start date: 23/06/2025