Recruitment & HR Assistant

ABOUT YOU

 You’re a person who thrives on building relationships, growing your network, and spotting opportunities to connect with talent. Driven and commercially minded, you don’t just wait for candidates to come to you — you go out and find them. You’re confident with cold outreach, resourceful in your search methods, and always looking for new ways to expand the talent pool.

You have the energy and persistence to go the extra mile in recruitment, whether headhunting, attending events, or using creative sourcing strategies to uncover hard-to-find candidates. You’re motivated by success and care about building a great candidate experience and helping people find the right fit.

Organised and proactive, you’re comfortable juggling multiple priorities — from managing pipelines and interviews to keeping systems up to date. Above all, you’re ambitious, curious, and eager to learn, with a genuine interest in making recruitment not just a process, but a competitive advantage for the business.

ABOUT THE ROLE

We’re looking for a Recruitment & HR Assistant who will play a hands-on role in finding, engaging, and hiring top talent for our fast-paced, target-driven business. This is a commercially focused role where recruitment will be your primary responsibility, making up around 70% of your time.

You’ll be actively sourcing candidates, building long-term talent pipelines, and using a mix of direct outreach, networking, and creative search strategies to attract people who share our values. Success in this role means being proactive, commercially minded, and persistent — someone who enjoys the challenge of reaching out, starting conversations, and opening doors.

The rest of your role will cover HR support and office coordination, ensuring our team not only has the tools and processes they need, but also a workplace where people feel supported and motivated. You’ll play an active role in creating a positive atmosphere in the office, contributing to wellbeing initiatives, and being a point of care for team members when they need guidance or support. From onboarding and engagement initiatives to day-to-day admin, you’ll help maintain a culture where people can do their best work, while keeping recruitment at the heart of what you do.

This is a great opportunity for someone who wants to grow quickly in recruitment, sharpen their commercial approach, and make a real impact by helping us build a strong, values-led team.

KEY ROLE RESPONSIBILITIES

Recruitment

• Work directly with hiring managers to lead recruitment campaigns, developing strong and collaborative relationships with them.
• Post job adverts across our website, LinkedIn, and other relevant job boards.
• Review candidate applications, shortlisting and recommending the best fits to hiring managers.
• Hold initial screening calls with candidates to assess suitability.
• Coordinate the candidate journey, ensuring an inclusive, professional, and positive experience.
• Proactively suggest improvements to recruitment processes, identifying ways to make them more efficient and effective.

HR Administration

• Maintain the HR system with 100% accuracy, including managing new hires, offboarding, and updates for promotions, salary changes, and other contractual amendments.
• Create and issue HR administrative letters (e.g. bonuses, promotions) and store documentation securely.
• Manage Yousign, ensuring all employee documentation is sent and tracked appropriately.
• Lead the onboarding and offboarding processes, supporting line managers and employees at all stages.
• Contribute to wider HR projects, such as refreshing the onboarding and offboarding experience.
• Support HR budget administration, including filing invoices and sending them to Finance.
• Collate and process payroll change data (e.g. salary increases, starters, leavers).
• Provide ad hoc administrative support to the HR Manager.

Office Management

• Support the Operations Manager with day-to-day office operations across the UK.
• Oversee office orders for the Bristol office, ensuring stock levels are maintained and supplies are managed efficiently.
• Manage incoming and outgoing post, ensuring it is handled securely and appropriately.
• Organise monthly events for the Bristol office and assist with larger company events, such as the Christmas party.
• Work with the Operations team to continuously improve our positive impact on people, the planet, and local communities, in line with our B Corp commitments

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

ESSENTIAL REQUIREMENTS

• Proven experience of end-end recruitment
• Strong experience of working in a HR Administration role
• Experience using HRIS system
• Strong experience of working with Microsoft Office
• Strong written and verbal communication
• Excellent time management skills with the ability to work with multiple deadlines

ROLE LOGISTICS

• Salary: £28,000 - £31,000
• Working hours: 40
• Working days: 5
• Job location: hybrid, 3 days in Bristol office, 2 days working from home

BENEFITS PACKAGE

• Private medical and dental insurance with Bupa
• Flexible Hybrid 3:2 working policy
• Learning & Personal Development support to help you grow personally and professionally
• Duolingo Premium Membership
• Gym salary sacrifice benefit
• Access to workplace nursery scheme
• 25 days holiday + Bank Holidays
• Early Finish Fridays
• Two paid volunteering days
• Access to mental health support and therapy with Spill
• A living wage employer
• Proud to Be a B Corp

APPLY NOW

We encourage you to apply if this role excites you - even if you think you may not meet all the requirements.

At Webgains, we are a people first organisation, and we live by our core values. We are always looking for outstanding individuals with diverse backgrounds and perspectives who embody these values.

Webgains embraces equal opportunity in the workplace and in throughout the recruitment processes. We are committed to building a diverse and inclusive team of passionate and exceptional individuals. We welcome applications from all candidates regardless of your background.

Job Types: Full-time, Permanent

Pay: £28,000.00-£31,000.00 per year

Benefits:

• Health & wellbeing programme
• On-site gym
• Private dental insurance
• Private medical insurance

Work Location: Hybrid remote in Bristol BS1 3AE