Office & HR Administrator

Office & HR Administrator

Department:

Administration / Human Resources

Reports to:

VP of HR

Job Summary:

The Office & HR Administrator is responsible for ensuring the smooth operation of daily office functions while providing administrative support to the Human Resources department. This role covers a broad range of duties including office management, HR administration, employee records management, recruitment support, and coordination of HR and office policies.

Key Responsibilities:

Office Administration

• Oversee daily office operations to ensure a productive work environment.
• Manage office supplies, stationery, and inventory; place orders when needed.
• Coordinate with vendors, service providers, and building management.
• Maintain office equipment and liaise with IT support when issues arise.
• Support meeting and event logistics (e.g., room bookings, catering, setup).
• Provide ad hoc Admin support to teams.

HR Administration

• Maintain accurate and up-to-date employee records, HR databases.
• Support recruitment activities: posting job ads, scheduling interviews, and communicating with candidates.
• Assist in onboarding new hires and conducting induction sessions.
• Help administer employee benefits and respond to employee queries.
• Prepare HR-related documents, such as employment contracts, letters, and reports.
• Support performance review processes and training coordination.
• Ensure HR policies and procedures are up-to-date and communicated.

Requirements:

• Proven experience in office administration, HR administration, or a similar combined role.
• Knowledge of HR practices and labor laws (preferred).
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Outlook); experience with HR software is an advantage.
• High level of discretion, integrity, and confidentiality.
• Problem-solving attitude and proactive approach.

Education & Experience:

• 1–3 years of experience in an administrative or HR role preferred.

Working Conditions:

• Full-time, on-site
• May occasionally need to work outside regular hours to support events or urgent matters.

Job Type: Full-time

Pay: £26,184.00-£35,000.00 per year

Benefits:

• Work from home

Ability to commute/relocate:

• Birmingham B1 1RE: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person