Role description
Office Coordinator
Are you an enthusiastic and detail-oriented individual looking to kick-start your career in a dynamic and vibrant work environment? UST, located in the heart of Nottingham, is thrilled to announce a fantastic opportunity for someone eager to take on the role of Office Coordinator!
- Location Nottingham
- Fixed Term Contract
About the role
As the Office Coordinator for our Nottingham office, you will be the central point of contact for our team, clients, and partners. Your primary responsibility will be to ensure the smooth and efficient operation of our office within the coworking environment. This role is perfect for someone who can manage various administrative tasks, adapt to a flexible workspace, and contribute to a positive and productive team culture.
Key Responsibilities
- Administrative & Office Support:
- Serve as the primary point of contact for the UST team, visitors, and coworking staff.
- Manage incoming and outgoing correspondence, including mail, packages, and deliveries.
- Handle general inquiries, directing them to the appropriate team members.
- Maintain a tidy and organized office area
- Manage and order office supplies, ensuring the team has everything they need.
- Handle any facility issues and maintenance.
- Logistics & Coordination:
- Coordinate with the coworking company staff for facility management, including maintenance, room bookings, and IT support.
- Schedule and coordinate internal and external meetings, appointments, and team events.
- Assist with travel arrangements and expense reports for team members as needed.
- Facilitate new employee onboarding, working with IT to set up workstations and provide necessary equipment.
- Team Support & Culture:
- Act as a key support person for the local team, providing assistance with various administrative tasks.
- Help foster a positive and collaborative work environment.
Required Skills and Qualifications
- Previous experience in an administrative or office support role, preferably within a corporate or coworking environment.
- Excellent organizational and time-management skills with a strong ability to multitask.
- Outstanding written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- A proactive, problem-solving attitude and the ability to work independently.
- Professional demeanour with a friendly and approachable personality.
Skills
Back Office Operations,Office Administration,General Management
