Office Administrator / Receptionist

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Job Summary:

Responsible for ensuring that all aspects of the office administration runs efficiently thereby meeting the requirements of the A-13/ Elephant & Castle Station Capacity Upgrade project teams.

To operate the project reception; providing a professional and efficient first impression and continued image.

Key Responsibilities:

• Meet, greet and welcome visitors to the project
• Provide telephone and redirecting as required
• General administration duties as required.
• Ensure visitors complete the visitor’s registration process.
• Maintaining the established office systems and procedures
• Sending outgoing post and distribution of incoming post in a timely manner. Ensuring the arrangements for the internal post between site and office is managed effectively.
• Stock control, ordering and distribution of office stationary, tea/coffee/milk supplies, toner/ printer/ink cartridges for the project. Liaise with suppliers – checking costs, delivery times and procedures.
• Raising purchase requisitions as necessary with Project Procurement
• Provide a meeting room booking service.
• Support organising the office layout as necessary and keeping the seating plan updated..
• Ensure the condition of the office is maintained and arranging repairs when necessary.
• Liaise with local facilities management and suppliers for office maintenance
• Arrange for regular testing of electrical equipment and safety devices in the project offices..
• Updating the contact list with new starters and leavers to the project and keeping the communications manager informed for the periodic communications report

Technical skills and Competencies:

• Proficient in Microsoft Office
• Ability to maintain confidentiality and engage with key stakeholders
• Experienced at managing a reception and office supplies.

• Strong organisational and multitasking skills in fast-paced environments.
• Excellent communication and front-desk reception skills.
• Attention to detail in document handling and data entry.
• Excellent planning & organising skills.

Qualifications, Certifications and Experience:

• Previous administrative/reception experience in construction or project based environments
• Experience with construction project documentation and file management
• Good English communication skills, both verbal and written

Dragados Values:

• Excellence: Promoting innovation, development, training and continuous improvement to achieve the highest quality of project delivery.
• Integrity: Acting ethically and transparently. Demanding the best standards of integrity from its employees, suppliers and other stakeholders.
• Trust: Nurturing positive relationships at all levels of the organisation, with our clients and supply chain by developing strong and long term relationships based on mutual trust.
• Sustainability: Commitment to sustainable development to make an efficient and ethically responsible contribution to society and the environment.
• Profitability: Ensuring our profitability as well as contributing value to the communities in which we operate as part of our sustainability agenda.

Dragados is committed to act based on Equality, Diversity and Inclusion principles. Equal opportunities, non-discrimination and respect for human rights are basic principles contained in the Dragados Code of Conduct that apply to all Dragados employees.