This role supports the smooth running of the Occupational Health (OH) department by providing vital administrative and coordination support. You’ll help ensure staff are fit for work through the organisation of medical assessments and referrals, while also contributing to health and wellbeing initiatives that promote a safe and supportive workplace.
Welcome and assist staff attending occupational health appointments, manage reception duties, handle enquiries, and maintain accurate records in the OH software system.Manage clinician schedules, ensuring time is allocated for clinics, training, and meetings; report any issues to the OH and Wellbeing Operational Manager.
Act as a key user of the OH software system—coordinate appointments, manage medical questionnaires, support team members, and maintain documentation.
Liaise with managers and planners to ensure staff fitness-to-work certifications are current and compliant with company medical standards.
Support the triage of management referrals in collaboration with the Senior Nurse, directing cases to the appropriate clinical staff.
Coordinate with HR to arrange pre-employment medicals in line with company standards (SAFD-0031).
Maintain and calibrate medical equipment as required, and manage stock levels of medical supplies, including drug and alcohol testing kits and office materials.
Assist in planning and delivering health and wellness initiatives such as vaccination campaigns, fitness programmes, and workplace training.
Collaborate with the Health and Wellbeing team to promote occupational health initiatives and support the administration of health campaigns.
Qualifications and Experience
NVQ Level 3 or equivalent in Business Administration preferred; experience in healthcare administration or a related field is an advantage.
Proven administrative experience in a similar role, with a strong focus on confidentiality and compliance with data protection legislation (e.g., GDPR).
High level of computer literacy, with experience using a variety of software systems. Proficiency in Microsoft 365 (Word, Excel, PowerPoint) is essential, particular strong Excel skills.
Previous experience working in a professional medical or clinical setting is desirable.
Familiarity with occupational health processes and systems is beneficial.
First Aid training is desirable but not essential.
Strong time management, organisational, and multitasking skills, with the ability to prioritise effectively in a fast-paced environment.
Excellent problem-solving abilities, attention to detail, and accuracy.
Knowledge of workplace health and safety regulations is an advantage.
High-level communication skills, both verbal and written, with the ability to engage confidently with colleagues at all levels and external stakeholders.
A basic understanding of spoken and written French is a plus.
This role will include regular Saturday working as part of a rota system.
If you are interested in applying, please submit your application online by Thursday 3rd July 2025.
Please Note: From 1 January 2021, non-British and non-Irish nationals who do not already hold a UK immigration status will be required to obtain a visa in order to be able to work in the UK. Before applying for this role, please ensure that you are permitted to apply.
For further information, please visit the UK Visa and Immigration Website.
Type de contrat / Contract Type: CDI / Permanent
