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About us: Haig Housing Trust’s charitable mission and values are to house the ex-Service community and their families, and we are the leading housing charity in this field. We are looking for a proactive and detail-oriented HR Assistantto support our busy HR team. If you are passionate about people, organised, and thrive in a fast-paced environment, this could be the perfect role for you!
About the role: You will be part of a highly motivated team of two providing professional HR services throughout the Trust. You will have effective communication and organisational skills and willingness to develop your knowledge and HR experience.
What we offer: At Haig our employees are at the core of our business. We are committed to developing our people and supporting their work-life balance in response to the changing demands and circumstances in life.
Haig offers generous benefits including company pension, optional private medical insurances.
Job Title: HR Assistant
Department: Corporate Services
Term: Permanent
Hours: 35hrs a week
Location: Hybrid with at least 2 days in office (Victoria, London)
Salary: £28,000 - £30,000 depending on experience
Job summary
- Provide general HR admin support to the HR team, which includes note taking at formal HR meetings
- and administrative support for HR related events and staff .
- Monitor and keep up to date HHT’s organisational structure chart
- Coordinate and process leavers and new starter information
- Coordinate the administration process and paperwork for recruitment campaigns and the hiring and
onboarding of staff, which includes the collation of applications/CVs and liaising with recruitmentagencies and line management to facilitate shortlisting, interviews, offers of employment, contracts andright to work documentation .training and wellbeing platforms (i.e. Medicash, Vitality, Unum, Peoplesafe).
- Place adverts on various recruitment platforms
- Order and issue staff ID Badges and key access fobs
- Upload, monitor and cleanse personnel data on our HR Information system (HRIS) - SafeHR
- Set up electronic personnel data files and register staff onto our various external employee benefits,
- Coordinate the administration for training and seminar sessions.
- Register and process HR related invoices through our finance payment system (i.e. P2P system).
- Be the initial HR contact for first line/non-complex and general HR related queries
- Manage the HR and Recruitment Inbox
Person Specification
Qualifications/Education
Essential
- CIPD level 3 or Certificate in HR practice or equivalent experience/working towards it
- GCSE English & Maths or equivalent
Knowledge, Skills & Experience
Essential
- Previous experience in a similar role or HR administration
- Effective communication skills, both written and verbal
- Awareness of basic HR regulations and processes such as recruitment, onboarding,
payroll, and HR policies
- Familiarity with HR databases or HRIS systems
- Proficiency in computer/Microsoft Office applications—especially Word, Excel, Outlook
and PowerPoint
Desirable
- Knowledge of employment legislation, HR systems, and case handling (e.g., sickness or
grievance).
Personal Qualities
Essential
- Positive, proactive and a ‘can do’ attitude and approach
- Effective organisational /administrative skills with an ability to prioritise workload, meet
deadlines, and manage time efficiently
- Reliable, flexible, proactive, self-motivated, team-oriented, and resilient under pressure
- Attention to detail, integrity, confidentiality and must be able to handle sensitive data
accurately and ethically.
- An understanding and commitment to Equality, Diversity and Inclusion in the workplace
How to apply: Applications are by CV and covering letter here (https://system.citrushr.com/Job?uid=ffkvmuturxohwdnccjfi), expressing your suitability to carry out the role. The closing date for applications is Midnight on Wednesday 27th August 2025.
Job Types: Full-time, Permanent
Benefits:
- Company pension
- Work from home
Work Location: Hybrid remote in London SW1W 9RB
Reference ID: HHT-21082025
