HR Admin Support

Fixed Term Contract until 31 December 2025

Mon – Fri: 08:30 – 17:00 , however may required to change shift patterns to support with the business requirements.

Flexible to work across both Lutterworth & Nuneaton sites

Recruitment & Onboarding

• Supporting & managing with posting recruitment advertisements
• Booking and arranging interviews for candidates
• Support with any inductions as required, e.g. providing relevant training documentation; support with the e-learning centre; training room set up - for new starters
• Preparing and sending out business announcements
• Complete relevant e-learning modules.
• Support with Workday App onboarding for blue collar workers within the first week on Induction
• Engagement with colleagues through the peak period

Agency

• Complete weekly agency timesheets and send to the agency suppliers
• Responsible for keeping track of the agency holidays, absences and overall Master Sheet
• Update SFDC for new starters (Will not have access to Equator)
• Liaise with the agency suppliers and Operations team on any requirements or reductions
• Organise agency inductions
• Attending site visits to audit the agency colleagues on site
• Daily emptying the HR post boxes

Compliance

• Supporting with HR compliance in eligibility Right to work documentation.
• Maintaining employee’s records, files and spreadsheets in line with GDPR legislation.

Ad-Hoc

• Provide Admin support to the HR team
• An understanding of HR policies & practices.
• General administration duties.
• Build positive and effective relationships with key stakeholders.
• Filing documentation in the employee’s personnel files.
• Supporting with employee queries where appropriate, through emails or 1-2-1 meetings
• Have an active LinkedIn presence, to promote and communicate the activities of Rhenus.
• Any other duties as required.

Employee Engagement

• Responsible for HR notice boards. Updating information across all sites
• Support with employee engagement activities across the site, including charity and events.

Essential Qualifications

• GSCE Maths and English minimum level 1 /2 equivalent

• Full Driving Licence

• GSCE Maths and English grade 4 or above or equivalent
• 1 Years minimum within an Admin function

Desirable Skills

• IT skills, including Advanced Microsoft / Excel / PowerPoint
• The ability to work under pressure to tight deadlines
• Great communicator
• Positive attitude & drive
• 1 Years minimum within an Admin function

Functional Knowledge & Experience

• Customer Service experience in a generalist role
• Immigration/ Eligibility to Work with the UK
• Outstanding verbal and written communication skills
• Excellent administration and customer service skills

• Exposure to Systems
• Proactive approach to own continuous development