Job Title: Football Administrator
Department: Football Administration
Reporting: Executive Manager to Director of Football
Location: Training Ground – Jersey Road
Salary: Competitive
Brentford FC is a bit different to other Premier League football clubs. We put our fans first, we are a true community club and while we are financially sustainable, we are not afraid to take calculated risks. We take huge pride in our environment and culture within the Club which focuses on development, inclusion and not being afraid to think differently.
Being progressive, humble and respectful while sticking together as one team across the Club guides how we work and the decisions we make each day.
We also firmly believe that a diverse workforce is a better workforce which will help us develop ideas, solve problems and ultimately grow Brentford FC.
We play in a brand-new stadium, 15 minutes from Heathrow in vibrant west London.
We will never forget where we have come from, but we are excited about the future that lies ahead.
Come join us.
Inclusion Statement
Brentford FC is an organisation which values and is passionate about diversity and inclusivity. We welcome and encourage applications from qualified candidates, including those from underrepresented groups – such as those from ethnically diverse backgrounds, women, those from the LGBTQ+ community and those with disabilities. Should you require any workplace accommodations (also known as ‘reasonable adjustments’), you will have the opportunity to let us know at appropriate points in the hiring process.
Safeguarding Statement
Brentford FC is committed to equality, the safeguarding and welfare of all children and adults at risk. This responsibility is shared by all staff and volunteers at the club, safeguarding is everyone’s responsibility. Staff will be required to undertake regular safeguarding training to enable and reinforce a proactive approach to safeguarding. This role requires the post holder to apply all relevant policies and uphold the club’s commitment to safeguarding vulnerable people to ensure a safe environment for all. This includes the timely reporting of any safeguarding concern to the safeguarding team. We remind those barred from regulated activity that it is an offence to apply for such positions.
Please note that where appropriate for the role, you may be required to complete additional background checks such as Disclosure and Barring Service (DBS) check and this will include any time living or working outside of the UK in the last 10 years. You can find out more about this at https://www.gov.uk/dbs-check-applicant-criminal-record
Please also note that a CV application will not be sufficient. Applications will not be considered where the application form has not been completed in full.
If the role you are applying for involves regulated activity and you have been shortlisted for a first stage interview, you will be asked to fill out a Declaration of Offences Form.
The Role of Football Administrator
We are currently recruiting a team of Football Administrators (open to full-time or part-time) who will provide efficient and effective support to the Football Department as a whole. The administrative team will gain exposure to the working environment of the training ground, with each team member having opportunity to work within a specific department while developing skills to support the wider team as the need arises.
Main accountabilities for the team as a whole will include:
Reception duties
Collate a log of weekly visitors to the training ground
Notify relevant staff of visitors and organise appropriate site access
Greet visitors/guests and chaperone where necessary
Organise refreshments as required
Fixtures
Scout requests – confirm ticketing requests and liaise with a member of the box office for distribution
Match Officials 1st Team fixtures – communication with match officials (re accreditation, EAP’s, Safey Officers briefing notes etc) and relevant staff
Manage tickets, accreditation, parking etc for PL match delegates and guests
Liaise with Away Clubs with regard to matchday operations when visiting the Gtech Stadium – i.e. staff lists, parking requirements (coach, kit van), ice, etc – forward information on to the relevant staff members
Email all visiting clubs the match day information pack and be the point of contact for any questions regarding their visit.
Be the point of contact for match day information packs from other clubs – information to be sent to relevant staff members and submitted accordingly.
Arrange match officials for training ground friendly fixtures.
Academy Leadership Team support
Manage agendas, minutes and actions for key strategic Academy meetings
Diary management for the Academy Leadership Team
Support in booking travel and accommodation for senior Academy staff members
Track and approve Academy parents’ expenses in accordance with Club policy
Track and approve PDP players’ expenses in line with contracts
Support in the planning and delivery of Academy staff events
Manage all digital and print display materials throughout the Academy building, including parent/player noticeboards and training content/highlights reels on TV screens
Manage supplies of Academy office fixtures, fittings and equipment
Point of contact with Finance Department
Setting up of new suppliers
Raising of Purchase Orders
Uploading expense receipts
Staff Training
Assist in booking meeting rooms for training/events both on-site & off-site
Support arrangements for mandatory staff training
Support in ensuring all policies and forms are correctly distributed, collated and stored
Any general administration tasks as requested
General Club Accountabilities
- To ensure compliance with all relevant Club policies, including health and safety policies and with specific reference to data regulations.
- To ensure compliance with all relevant legal, regulatory, ethical, and social requirements.
- To ensure compliance with the Club’s Safeguarding Policy and processes.
- To ensure that any concerns you observe, or are raised with you in your role, are shared with the Safeguarding Team through appropriate channels.
- To ensure compliance with the Club’s Code of Conduct.
- To promote equity, diversity and inclusion at the Club, in line with our EDI strategy
- To build and maintain good working relationships both internally and externally, maintaining a professional image at all times when representing Brentford FC
- To keep confidential any information gained regarding the Club and its personnel. To maintain a flexible approach to work at all times.
Person Specification - Essential Personal Characteristics
Competent with Microsoft Office packages, particularly Word, Excel and Outlook
Confident working alongside senior staff
A self-starter with a high level of initiative and proactivity requiring minimal supervision
Able to thrive in a fast-paced working environment
Can manage a heavy workload with strict deadlines
Excellent written and verbal communication skills
Excellent organisational skills
Flexible and willing to take on ad-hoc tasks
Comfortable working independently and as part of a team
Person Specification - Desirable Characteristics
Desire for continuous personal improvement
Closing date for applications: Sunday 31 August 2025
