Finance & Payroll Officer

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As Finance & Payroll officer you will assist in the performance and maintenance of the financial activities for the Charity and provide a competent, effective, and timely payroll function, ensuring all information and records relating to payroll are up to date.

Key Duties include:

• Prepare invoice, receive, and allocate payments
• Daily check bank statements and record direct transactions
• Process and allocate customers’ payments received
• Process suppliers’ invoices and prepare monthly pay run
• Process monthly payroll as per the Charities requirements via BAC
• Calculate and verify information received, including claims for sick pay, maternity/paternity, and adoption leave, travelling and expenses claims
• Update data on the payroll system by applying P45 and HMRC New Starter Checklist data, student loan notices and tax code changes.
• Respond and resolve queries from employees and management relating to payroll.
• Set up new employees and process leavers
• Check hours and calculate overtime and holiday pay
• Monthly, liaise with CSMs in managing petty cash, cheques, and bank lodgements.
• Any other Ad-Hoc duties

Expectations:

All staff are expected to embody our mission, values, and competencies. This includes the expectation that they will.

• Show passion for what Mind does and the changes we are making for people with mental health problems
• Work collaboratively across teams, services, locations, and organisations.
• Stand up for what they believe is best and trust in themselves and each other.
• Be open to others, ourselves and show a commitment to learning.
• Demonstrate organisational awareness and see the bigger picture while working towards objectives.
• Communicate effectively, ensuring their messages are understood and that they strive to understand others.
• Value diversity and treat others with respect, show sensitivity towards differences, promoting and encouraging diversity, building on people’s skills and talents to enhance our work.
• Take responsibility for their decisions.
• Be prepared to work flexibly according to business need e.g. hot desking, home working
• Always maintain an appropriate level of confidentiality
• Strong commitment to empowering mental health service users and their recovery

Experience and Skills:

• Minimum two years’ experience in a finance or payroll position
• Basic understanding of PAYE, National Insurance, and pension administration
• Degree in accounting, bookkeeping or other associated qualification
• Use of Microsoft Excel at intermediate level
• Good IT skills and knowledge of Microsoft Office software packages with strong Excel skills would be advantageous.
• Strong Administrative and organisational skills with good attention to detail
• Good communication and interpersonal skills, and ability to work accurately and with close attention to detail in a busy working environment
• Ability to work on own initiative and respond with flexibility and dynamism
• Knowledge of QuickBooks and Payroll Software would be advantageous but not essential, training will be provided.

What we offer you:

• 31 days leave per year including public holidays, rising to 33 days after 5 years’ service, pro rata for part time employees.
• Comprehensive service-specific induction and ongoing regular supervision, on the job training both internal and external, and development.
• Company sick pay

This role description is not an exhaustive list of duties and responsibilities but indicates the key responsibilities for the role.