Job Summary
This is a fantastic opportunity to join the small team of the Women’s Support Network (WSN) as Finance and Admin Officer to oversee the daily finances of the charity and undertake general administrative tasks.
The Women’s Support Network (WSN) is a charitable organisation, which adopts a community development approach. WSN provide a range of support and services to community-based women’s centres, projects and infrastructure groups across Northern Ireland.
In this vital role, you will be instrumental in the efficient running of the charity, by managing all aspects of the finance and admin functions. This will include accurate and timely management accounting information, financial information for funding bids and returns and will include the preparation of accounts for annual audit.
Main Duties:
To ensure that all aspects of financial management are carried out in accordance with Women’s Support Network financial procedures and are compliant with both funding and statutory requirements.
- To ensure accurate and timely management accounting information, including spend profiles, projections, funding bids and returns.
- To provide accurate reports and analysis of income and expenditure to meet the needs of management and the Board of Trustees.
- Preparation of annual budgeting and cash flow forecasts, monitoring expenditure against budgets reporting to the Director on budget variances/exceptional expenditure.
- To liaise with auditors and funders as necessary and to provide information and reports as requested including internal audits as identified by and in agreement with Treasurer.
- Preparation of the year end accounts working with Accountant, ensuring procedures and processes comply with legislative requirements.
- To manage funding streams meeting prescribed deadlines for financial claims to funders to ensure adequate cash flow.
- To ensure accurate and timely making of payments, monitoring and recording of all financial transactions and documentation.
- To reconcile nominal control accounts (e.g. bank, creditors and debtors) on a monthly basis.
- To ensure financial procedures are followed as well as taking an active role in their development.
- To provide relevant information to support fundraising bids, tenders, and procurement.
- To maintain the organisation’s Asset Register.
Payroll/HR:
- To prepare wages including the processing, collating and filing of payroll documentation.
- To process all payments for salaries and pension contributions on a monthly basis.
- To ensure HMRC payments are made in a timely manner.
- To record and update any monthly sickness / carers absence /update staff annual leave entitlement.
- To provide recruitment and selection administration, job descriptions/personal specifications, application forms, advertisements, scheduling interviews, applicant correspondence and staff induction and issuing contracts where appropriate.
Administration Duties:
- To deal with office correspondence and telephone enquiries effectively and efficiently.
- Monitor and order materials, office goods and services as required.
- Assist with meeting scheduling, room booking and greeting visitors to the office.
- Service the Board of Trustees; maintaining records of members, scheduling meetings, taking minutes and ensuring all legal and charitable requirements are met and documentation maintained/submitted.
- Ensure that annual returns to Company’s House and the NI Charity Commission are met.
- Manage funding database and provide information on a monthly basis for membership and Regional Consortium member e-zines and newsletters.
- Maintain accurate and up to date information on WSN membership.
Assist with delivery of the Annual Report and carry out other administrative duties as required.
Qualifications
A recognised accounting qualification: ATT, ACCA, CIMA, MIATI or equivalent
OR
three years’ proven experience in a community based financial management environment or similar with a strong accounts administrative understanding if you do not possess the relevant qualification.
Experience
- 2 years’ experience in the last 5 years working in a similar role
- Full range of Microsoft Office suite
- Maintaining financial records to include recording and accounting for income and expenditure using spreadsheets and computerized systems
- Experience of liaising with and preparing financial reports to funders, management, Board and auditors
- Experience in payroll processing and recording
- Demonstrable experience of preparing funding applications/tenders and procurement
- Experience of general office administration as well as duties in relation to servicing the Board of Trustees and keeping of personnel records
- Experience of working for a Charity including governance responsibilities
Abilities/Skills/Knowledge
- Highly developed Excel & MS Office Skills
- Excellent verbal and written communication skills
- Highly developed interpersonal skills
- Ability to present complex financial information in an accessible manner
- Excellent organisational skills with a strong attention to detail
- Ability to organise time affectively
- Dealing with confidential information in accordance with GDPR
We invite qualified candidates who are passionate about administrative excellence to apply for this exciting opportunity. Email [email protected] for full details and application form.
Job Types: Part-time, Permanent
Pay: £14.51 per hour
Benefits:
- Company pension
Schedule:
- Flexitime
Work Location: Hybrid remote in Belfast BT1 1FF
Application deadline: 12/06/2025
Reference ID: WSN311024
