Finance Administrator - Manchester Arndale

Role Purpose

Role Specific Particulars

Key Responsibilities

• To check/validate supplier invoices and authorised commitments in accordance with the Centre’s accounting system.
• Assist with liaising with FM contractors in order to code purchase orders and invoices.
• Checking and processing commitments through the accounting system.
• Ensuring that all commitments on the system are valid and have been invoiced in a timely manner.
• To assist and resolve supplier payment queries.
• Ensure the correct allocation of costs and recodes if required.
• Analysis of all energy costs to ensure that information is available when required.
• Extract and input data to facilitate completion of Service Charge reports and budgets.
• Administer gift/cheques and flexi-serve processes.
• To create and maintain good relationships with occupiers and associated stakeholders through provision of both proactive and responsive service with regards to all accounting matters.
• Basic financial control (daily reports, banking, reconciliation).
• To maintain and develop good relationships with the local authority and any other representative bodies associated with the Centre.
• Record empty property rates/details including electricity meter readings.
• Ensure accurate recordings of non-recoverable costs.
• Suggest initiatives/recommendations of continual improvement of administrative processes, ensuring excellence in best practice.
• To cover the essential day to day elements of the Finance Manager’s role whilst they are on annual leave.
• Assist with the tracking of budgets and the provision of management information.
• Assist with preparation financial reports.
• Assist with the compilation of annual budgets and input budget data into the system.
• Assist in the accounting year ends.
• To attend and training or development courses as necessary.
• To comply fully with CBRE Health and Safety Policies.
• To comply fully with CBRE Environmental Management Policy.
• To administer the process of utility meter installations, monitoring faults and apply for metering connections and load increases.
• To ensure utility meters consumption is accurately maintained and supplier invoices reviewed for accuracy.
• To obtain plans/schedules of works/photographs to log with Valuation Office for all vacant and re-configured units.
• Any other duties as directed by your Line Manager.