With 1,000 intelligence professionals, over $300M in sales, and serving over 1,900 clients worldwide, Recorded Future is the world’s most advanced, and largest, intelligence company!
We are looking for an experienced Executive Assistant to provide global support to our VP Sales EMEA, SVP Sales North America and VP Channel Ecosystems here at Recorded Future. This role will handle the day-to-day logistics of meetings, travel requirements, expense reporting, and projects, along with all other administrative tasks requiring confidentiality, initiative, and sound decision-making.
What you’ll do as the Executive Assistant:
- Manage the Executives calendar, ensuring they are prepared and on time for all meetings and meeting deadlines
- Manage senior level executive communications, including taking calls, responding to emails and interfacing with internal stakeholders and clients
- Schedule meetings and appointments and manage details (meeting agendas, conference/video call meeting setups, etc.)
- Attend executive, creative and operations meetings (as needed), taking notes and tracking follow-up items
- Track priorities and to-do items
- Coordinate executive travel (book flights, build itineraries, investigate transportation options, etc.) and manage expense reports
- Support sales team events with location research, travel itineraries, catering and other tasks need to ensure the success of in person events
- Prepare presentation materials
What you’ll bring as the Executive Assistant:
- 5+ years of relevant experience working as an assistant/coordinator for senior leadership
- Strong organizational, project management, and problem-solving skills with exceptional multi-tasking abilities and attention to detail.
- Ability to communicate professionally, clearly and ask for help when needed
- Ability to wear many hats and work independently
- Advanced Microsoft Office skills, (Word, PowerPoint, and Excel. Advanced proficiency in Google Suite), with an ability to become familiar with specific programs and software.
- Experience exercising discretion and confidentiality with sensitive company information.
- Excellent interpersonal, verbal, and written communication skills
- Willingness to chip in outside of core responsibilities as needed
- Must have excellent judgment, be an independent thinker and resourceful
- Occasional travel may be required
Why should you join Recorded Future?
Recorded Future employees (or “Futurists”), represent over 40 nationalities and embody our core values of having high standards, practicing inclusion, and acting ethically. Our dedication to empowering clients with intelligence to disrupt adversaries has earned us a 4.8-star user rating from Gartner and more than 45 of the Fortune 100 companies as clients.
Want more info?
Blog & Podcast: Learn everything you want to know (and maybe some things you’d rather not know) about the world of cyber threat intelligence
Linkedin, Instagram & Twitter: What’s happening at Recorded Future
The Record: The Record is a cybersecurity news publication that explores the untold stories in this rapidly changing field
Timeline: History of Recorded Future
Recognition: Check out our awards and announcements
We are committed to maintaining an environment that attracts and retains talent from a diverse range of experiences, backgrounds and lifestyles. By ensuring all feel included and respected for being unique and bringing their whole selves to work, Recorded Future is made a better place every day.
If you need any accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to our recruiting team at [email protected]
Recorded Future is an equal opportunity and affirmative action employer and we encourage candidates from all backgrounds to apply. Recorded Future does not discriminate based on race, religion, color, national origin, gender including pregnancy, sexual orientation, gender identity, age, marital status, veteran status, disability or any other characteristic protected by law.
Recorded Future will not discharge, discipline or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant.
Recorded Future does not administer a lie detector test as a condition of employment or continued employment. This is in compliance with the law of the Commonwealth of Massachusetts, and in alignment with our hiring practices across all jurisdictions.
Notice to Agency and Search Firm Representatives:
Recorded Future will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Recorded Future, including those sent to our employees or through our website, will become the property of Recorded Future. Recorded Future will not be liable for any fees related to unsolicited resumes.
Agencies must have a valid written agreement in place with Recorded Future's recruitment team and must receive written authorization before submitting resumes. Submissions made without such agreements and authorization will not be accepted and no fees will be paid.
