This role will include: the preparation of agendas and minutes, taking appropriate follow-up action as required, recruitment, managing diaries and sickness recording. Supporting the team with the management of projects, gathering information and undertaking enquiries as and when is necessary for the role.
The post holder will work within the Family and Surgical Division to provide a comprehensive administrative and secretarial service to the Senior Divisional Management Team. This will require excellent administrative, secretarial, analytical, communication and interpersonal skills, along with an aptitude for developing systems. It will include: word processing, use of databases, minute taking, managing electronic diaries, organising and coordinating meetings, booking meeting rooms/venues, collecting and collating sickness leave, special leave, study leave, mandatory training and honorary contract data, organising inductions (where applicable) for new employees, answering the telephone, being first point of contact for the Division, photocopying, scanning and typing of other correspondence relating to health professionals, patients, clients and carers. This list is not exhaustive.
At all times, the post holder will be expected to use discretion, sensitivity and deal with information in a confidential and professional manner. The post holder will also be expected to attend various meetings within the Division.
At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.
Our Mission is to work in partnership to provide high quality, compassionate services and to nurture an environment where people can be at their best. Our vision is healthier lives, empowered citizens, thriving communities.
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.
Please see the attached job description and person specification for full details on the role and responsibilities.
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