MED05357
Faculty of Medicine
Department of Surgery & Cancer
£46,614 - £56,345 per annum
St Mary's Campus - Hybrid
Full time - Fixed term
About the role
The Department of Surgery and Cancer primary objective is the delivery of our research and education mission in an environment where everyone can thrive.
The Division of Surgery aims to improve outcomes for patients undergoing surgical treatment of disease through the transfer of technology into clinical practice. Interdisciplinary research and the bringing together of scientists, clinicians, engineers, designers, and policy makers creates highly innovative solutions directly affecting patient care.
The postholder will provide a customer focused service to the Division and will be the first point of contact for matters relating to the Joint Research Office and Finance. The postholder’s main responsibilities are to ensure that financial aspects of the Division are well-managed and monitored, as well as provide research support to the academic community in the application of grants (pre-award), and during project delivery (post-award). The postholder will also maintain the accounts of the Division and provide financial management assistance as part of the support to the Departmental Management Team. The postholder will provide financial information to the Division Manager, the Head of Division, and liaise with the Departmental Management Team over the preparation of performance monitoring information for the Division.
What you would be doing
Research Support – Pre-Award
Support grant submissions across the Division with the Joint Research Office, ensuring accurate costing, internal approvals, and timely submission.
Use Worktribe to prepare budgets including eligible direct/indirect costs and optimizing overheads.
Ensure costings comply with FEC and College/funder policies.
Monitor and share updates on funder terms and conditions.
Maintain the FoM tracker to support coordination.
Research Support – Post-Award
Advise academic staff on managing research budgets in line with funder and College rules.
Monitor accounts to ensure appropriate, timely spending.
Work with PIs, finance, and the Joint Research Office on award setup, amendments, and closure.
Prepare quarterly budget reports and assist with funder reporting.
Support labour reviews and HR18 processing.
Financial Administration
Assist with journals, transfers, accruals, and maintain audit-ready documentation.
Process staff, student, and external expenses; handle bursary and tuition payments.
Use ICIS, Excel, and Power BI for reporting and processing.
Manage purchase orders, ensuring compliance and availability of funds.
Onboard suppliers with Purchasing and address invoice queries.
Process payments for subcontractors, freelancers, and casual workers.
Contracts and Compliance
Prepare consultancy agreements and secure necessary approvals.
Support contract management and payments with external partners.
Track contract progress and resolve related issues.
Advise on insurance matters and apply relevant tax regulations for payments.
What we are looking for
The candidate should have a degree level or equivalent,
- Experience in working in academic/medical/research environment is essential.
- Costing re
- Knowledge of Microsoft Office is essential.
- Desirable if you can add Power Bi and WorkTribe
More details in the person specification in the Job description.
What we can offer you
What we can offer you:
- The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
- Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes.
- Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
- Interest-free season ticket loan schemes for travel.
- Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.
Further information
This position is an opportunity for a secondment until 30 Sep 2026 based at St. Mary’s Campus.
If you require any further details about the role, please contact: Tony Tarragona at [email protected]
Available documents
We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
If you encounter any technical issues while applying online, please don't hesitate to email us at [email protected]. We're here to help.
About Imperial
Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.
Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.
As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.
This is your chance to help shape the future. We hope you’ll join us at Imperial College London.
Our Culture
We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.
Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.
