Compliance, Lifecycle & Finance Administrator

Equans is a renowned energies & services contractor and a proud member of the Bouygues global industrial group. Our expertise spans the design, construction, and maintenance of buildings and critical infrastructure worldwide.

We currently have an exciting opportunity for a Compliance, Lifecycle, Finance & Re-charge Administrator to join our Facilities Management team at Southmead hospital in Bristol. This is a permanent full-time position working 40 hours p/week, from 8am to 4.30pm, Mon to Fri with a 30 minute unpaid lunch break

The role:

• Support the Coordinator with the Planned Maintenance planner in the CAFM System and with daily weekly and monthly planned maintenance reporting
• Ensure Maintenance records are received and filed correctly
• Upload compliance documents to Client RBM system
• Administration of Purchase to Pay Webcycle system, to review and resolve subcontractor invoices that are caught in the system
• To maintain a database of all Purchase Orders raised, categorise and check for potential rechargeable items with Coordinator, Supervisors and Senior Management Team and manage all Purchase Orders accordingly
• Review goods received but not yet invoiced and escalate as necessary to Coordinator, Supervisors and Senior Management Team
• Raise lifecycle applications when requested by Senior Management Team
• Keep a record of defect hours, present to senior Management Team and recharge to Client when approved
• Support on WIP process and small works administration with Senior Management Team to ensure that chargeable items are invoiced in a timely manner after completion
• Working 40 hours per week from 8am to 4.30pm, Mon to Fri with a 30 minute unpaid lunch break

The person:

• Good Knowledge of IT Packages (Outlook, Excel and Word)
• Previous FM Experience
• Ability to Adapt to change
• Understanding of Lifecycle, Financial and Project administration processes
• Ability to work alone or as part of a team and have strong communication skills
• Previous administration experience and able to work to deadlines

Our excellent benefits package includes:

• Generous holiday allowance
• Company share scheme
• 2 paid volunteering days a year
• Cycle to work scheme
• Season ticket loan
• Employee assistance programme

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, Veterans & Reservists, Green Network, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.