Job Description
- Business Administration Specialist
- Hereford County Hospital
- £29,400 - £31,600 + excellent benefits
- 40 hours per week
Job Introduction
As a Business Administration Specialist, you will play a key role in supporting the Business Director and Senior Management Team by ensuring the smooth and efficient running of daily operations. This dynamic position involves coordinating executive activities, managing office operations, and handling various financial administration tasks. Additionally, you will oversee the administration of the company’s car parking facilities in collaboration with a third-party provider, contributing to the seamless functioning of the workplace.
What You'll Do:
Provide high-level administrative and operational support to the Business Director and Senior Management team, including scheduling meetings, managing correspondence, preparing reports and presentations, and attending meetings to take notes and coordinate follow-ups.
Facilitate effective communication between the Business Director, internal teams, and external partners to ensure timely completion of action items and support seamless collaboration.
Organise and coordinate executive meetings, events, travel arrangements, and site visits as needed, including arranging hospitality and managing travel bookings.
Support the Senior Management team in integrating AI technologies to improve operational efficiency, including researching AI tools, coordinating with IT, and assisting with implementation and monitoring.
Oversee day-to-day office management, maintaining a productive and welcoming workspace by managing office supplies, equipment, service contracts, and vendor relationships.
Administer the company’s car parking contract with an external supplier, managing reporting requirements and supporting the transition to ANPR technology in 2026.
Assist with general office duties, such as printing, photocopying, archiving (including off-site), updating management records (telephone lists, on-call rosters, org charts), maintaining site noticeboards, and supporting new starters.
Ensure compliance with company policies and support ad hoc duties as required, including answering phones, door access, coordinating site-wide communications, and adapting to the evolving needs of the business.
What You Bring:
- Proven experience in executive support or coordination roles, ideally within a busy office environment.
- Strong organisational and multitasking abilities with excellent attention to detail.
- Basic understanding of financial processes and administrative procedures.
- Excellent communication and interpersonal skills.
- Proficiency with office software (e.g. MS Office, Excel, Visio) and familiarity with financial systems is a plus. Ability to handle sensitive and confidential information with discretion.
- Self-motivated with a proactive approach to problem-solving.
- Keen to develop through eLearning and other training as deemed necessary.
- Ability to prioritise and carry out instructions.
- Occasional flexibility in working hours may be required to support the Business Director or company event
What we offer:
Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:
- Unlimited access to an online platform offering mental health and wellbeing support.
- Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
- Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
- The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
- Money Insights and financial benefits via the Salary Finance Platform.
- Save for your future by becoming a member of the Sodexo Retirement Plan
- A Death-in-Service benefit for colleagues who pass away whilst employed by Sodexo
- Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
- Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
- Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
- Flexible and dynamic work environment
- Competitive compensation
- Full training and full protective uniform supplied.
Ready to be part of something greater? Apply today! Career progression for the caring profession.
Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.
About Sodexo
At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.
We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.
We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.
Click here to read more about what we do to promote an inclusive culture.
Sodexo Disability, Ability network, So Together, Generations and Origins.
