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Company Description
At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.
Position Overview
The Brand Image Operations Specialist plays a pivotal role in the successful planning, execution, and support of seasonal visual merchandising initiatives across the region. This position works closely with the Brand Image UK Lead and team to coordinate the logistics, budgets, and administrative operations related to window displays, interior installations, and vendor management. The role also serves as a key liaison between internal teams and external partners to ensure timely, on-brand, and cost-effective project execution.
Key responsibilities include managing the seasonal planning calendar, overseeing the logistics for installations, coordinating with vendors, tracking and reconciling financial expenditures, and maintaining accurate documentation. This role also supports day-to-day administrative needs of the Brand Image team and ensures smooth communication across departments such as Supply Chain, Finance, and Operations.
The ideal candidate is highly organized, detail-oriented, financially literate, and a proactive communicator capable of managing multiple moving parts within a fast-paced, seasonal environment.
Essential Duties & Responsibilities
- Participate in seasonal planning meetings with BI UK Lead and team to understand
- Manage calendar of window and interior installations based on product deliveries and business priorities
- Coordinate logistics, resources, and external vendors for window and interior installations
- Support vendor, sample & prop sourcing as well as manage vendor communications
Financial Management
- Manage seasonal budgets for regional interiors, windows, and team’s T&E
- Maintain financial trackers up to date and ensure timely PO
- Participate in monthly meetings with BI
- Handle P-Card management for Brand Image team
Administrative Operations & Communication
- Touch base with regional Lead/team weekly to review planning and progress, update calendars and trackers accordingly
- Provide responsive communication and support to team needs
- Serve as key contact for AIRSEA PACKING and Supply Chain team, arranging all transport needs and keeping them within budget
- Act as YOOBIC and ARIBA superuser. Manage vendor setup and invoice processing
- Organize the administration of department meetings, preparing documents, inspirational boards and sharing notes/key action points with team
- Ensure weekly uploading of store recaps. Help collate images for business presentations when needed
- Manage a running "wish list" of store needs for the region
Experience, Skills & Knowledge
- 5 strategic cycle administration in fast-paced
- Strong project and budget management capabilities
- Excellent organizational and prioritization skills
- Proficiency in Microsoft Office suite. Knowledge of
- Written and verbal communication abilities
- Capacity to analyse current practices and recommend more efficient ways of working
