Location:
Warwick, GB, CV34 6DA
Division: Commercial and Portfolio - S/S Infrastructure
Job Type: Full Time
Requisition Number: 68324
Department:
Job Function: Administration
About The Role
The Administrative Person will provide comprehensive administrative support to the Substation Capital Development Teams, which consist of five teams and a total of approximately 70 team members. This role is pivotal for organising governance meetings at the portfolio and cross-functional level, coordinating with direct stakeholders, managing key governance documentation such as Project Execution Plans and Change Control processes, and coordinating training requirements.
What You'll Do
Governance Meeting Organisation
- Schedule and coordinate governance meetings at the portfolio and cross-functional level.
- Prepare agendas and distribute meeting materials in advance.
- Record minutes and action items during meetings and ensure follow-up on outstanding actions.
- Arrange and take minutes from several working groups.
Stakeholder Coordination
- Liaise with direct stakeholders to gather input and feedback for PEP and change management documentation.
- Facilitate communication between teams and stakeholders to ensure alignment for PEP and change control requirements.
Documentation Management
- Assist in the preparation and maintenance of Project Execution Plans, ensuring all documentation is up-to-date and accessible.
- Manage Change Control documentation, including tracking changes and ensuring proper approvals are obtained.
- Track and gate keep multiple internal governance processes.
Training Requirements Coordination
- Identify training needs for team members and coordinate training sessions.
- Schedule training events, manage registrations, and track attendance.
- Maintain records of completed training and certifications.
Event Coordination
- Organise team-building activities, training sessions, and workshops.
- Coordinate logistics for external meetings, including venue selection and catering.
Travel Coordination
- Arrange travel logistics for team members, including booking flights, accommodations, and transportation.
- Prepare travel itineraries and ensure compliance with company travel policies.
Communication and Information Dissemination
- Draft and distribute internal communications, newsletters, and updates.
- Maintain team calendars and ensure all members are informed of important dates and deadlines.
Feedback and Survey Management
- Develop and distribute surveys to gather feedback from team members and stakeholders.
- Compile and analyse survey results to inform decision-making.
Reporting and Tracking
- Support the development of reports related to project status, governance meeting outcomes, and stakeholder feedback.
- Maintain tracking systems for project milestones, deliverables, and governance actions.
Administrative Support
- Provide general administrative support to the Substation Capital Development Teams, including scheduling, correspondence, and filing.
- Assist in the onboarding of new team members and provide orientation on administrative processes.
Continuous Improvement
- Identify opportunities for process improvements within administrative functions and governance processes.
- Implement best practices for documentation and meeting management.
About You
- Strong organisational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience in project management or administrative support roles, preferably in a utility or engineering environment.
- Ability to work collaboratively in a team-oriented environment.
What You'll Get
A competitive starting salary between £26,757.00 – £29,116.50 dependent on capability.
As well as your base salary, you will receive a bonus based on personal and company performance and a competitive contributory pension scheme where we will double match your contribution to a maximum company contribution of 12%. You will also have access to a number of flexible benefits such as a share incentive plan, salary sacrifice car and technology schemes, support via employee assistance lines and matched charity giving to name a few.
About Us
National Grid touches the lives of almost everyone, with an energy network that stretches across the Atlantic. We’re an international team, and our work underpins the lives of millions of people. Feet forwards, head up, and eyes bright, we’re working hard to create value for people today – and shape the future of energy tomorrow.
In the UK, we don’t generate or sell energy – we join the dots to get energy from A to B. From making a cup of tea in the morning, to keeping the lights on in hospitals, our electricity network puts power in the hands of people. Without it, the world as we know it would grind to a halt.
More Information
This role closes on August 25th at 23:59, however we encourage candidates to submit their application as early as possible and not wait until the published closing date as this can vary.
We work towards the highest standards in everything we do, including how we support, value and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office.
We're committed to building a workforce that represents the communities we serve, and a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential.
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