Administration Assistant - Maternity Leave Cover

Role Title:

Administration Assistant – Maternity Leave Cover

Reporting to:

Office Manager

Location:

IExpE Office, Stafford, ST16 2ST

Office Hours:

Monday – Thursday 08:00 – 17:00

Friday 09:00 – 13:00

Role Type:

Temporary Role - Maternity Leave Cover

Potential of full-time role following review at end of temporary period

Salary:

£10.00 - £12.21 per hour

Benefits:

On site car parking

Company pension

Responsibilities and Accountabilities:

General:

· Stock control of stationery and sundry items

· Dealing with incoming and outgoing post, maintaining the outgoing post register

· Photocopying, filing and scanning of documentation

· Answering the telephone, dealing with enquiries and taking of messages

· Taking card payments over the telephone, processing payments received into the bank and via direct debit issuing of receipts

· Assisting with the monitoring and updating of the destruction register

· Booking of accommodation and hire vehicles

· Obtain quotes for replacement of existing stock items, or new items required

· Receive enquiries via [email protected] and respond / distribute as appropriate

· Provide general administration support to members of the IExpE Office Team as required

· Provide updates to Office Manager and Office Supervisor relating to all work streams as requested

Membership:

· Receiving applications for membership (paper and via website), liaison with applicant and referees, uploading to the membership database

· Review and assessment of applications for membership for final approval by Executive Officer

· Monitoring and maintaining membership renewal notices

· Maintaining, monitoring and updating the members area of the IExpE website

· Monitoring, processing and production of IExpE identification cards

· Processing applications received for CSCS cards, monitoring application schedule, updating CSCS portal, production and dispatch of CSCS cards

· Assist with the dispatch of learner certificates

· Assist with the processing of Accredited Trainer applications and the production of Accredited Trainer cards

Events and Journal:

· Assisting with the preparation for company events including dealing with event hosts and venues, sponsors and exhibitors, and delegates

· Preparation of materials for events including membership information, event stand, branded items

· Participation in company events (including out of hours) as necessary

· Assist with the obtaining of articles and adverts for the Journal, liaison with editors, obtaining article approval, proof reading and dispatch of digital and paper version

Job Types: Full-time, Temporary

Pay: £10.00-£12.21 per hour

Expected hours: 40 per week

Benefits:

• Company pension
• On-site parking

Work Location: In person