Senior Administrator

Amegreen Education, established in 2023, operates three schools in West Berkshire: Northcroft Secondary (KS3–KS4), Haywards Farm Primary (KS2–KS3), and a new feeder school opening in January. Northcroft will soon transition into a KS4 and Post-16 Vocational School, ideally located in central Newbury with excellent community and work experience links. We are committed to delivering a diverse, inclusive curriculum aligned with the national framework, underpinned by our core values: Be Safe, Belong, Be Inspired. At Amegreen, we work collaboratively to serve our students, families, and communities with integrity and ambition.

We are seeking a School Senior Administrator to lead the administrative operations at one of our schools. This is a key role ensuring the smooth running of the school office and supporting our students, staff, and families.

Office & Team Management

• Lead and supervise the school office and admin team, fostering a positive and productive working environment.
• Oversee front-line enquiries and ensure visitors are welcomed professionally, with safeguarding checks completed.
• Review and improve office systems and ensure GDPR compliance across all administrative processes.
• Line manage admin staff, including appraisals, performance management, and training.

Admissions & Student Support

• Coordinate Reception admissions and in-year transfers, liaising with the Local Authority and internal teams.
• Support student inductions, including medical needs and data management.
• Maintain accurate pupil records across Arbor, CPOMS, B Squared, and manage CTF transfers.

Event & Trip Coordination

• Organise school events such as parents’ evenings, flu vaccinations, and school photographs.
• Administer school trips, including budgeting, bookings, and risk assessments via the Evolve system.
• Support whole-school events, including occasional out-of-hours activities.

Policy & Compliance

• Work with SLT to ensure school policies are current and approved by the Local Governing Body.
• Maintain the school’s policy tracker and support statutory data submissions to the LA.

Marketing & Communications

• Manage school communications via Arbor and ensure website content is up-to-date.
• Oversee social media accounts, support marketing initiatives, and promote school events.

Attendance & Safeguarding

• Monitor daily attendance, follow up on absences, and produce attendance reports for SLT and governors.
• Attend attendance meetings and liaise with the LA regarding fixed penalty notices.
• Report safeguarding concerns via CPOMS and assist with first aid and incident logging.

HR & Personnel Support

• Coordinate staff inductions and ensure compliance with ISS standards.
• Manage RTW documentation and support staff training and development.
• Assist SLT with supply cover arrangements and liaise with the training team.

General Administration

• Attend Trust forums and meetings to share best practices.
• Provide administrative support to SLT including minute-taking, report generation, and printing.
• Liaise with site maintenance to ensure timely resolution of issues.

Essential Requirements

• GCSE's or equivelent with Grade 4 or above in English and Maths

• Experience working within a busy office and managing staff
• Ability to deal calmly and professionally with visitors, parents and children over the phone and in person
• Proficient in the use of Microsoft packages
• Ability to work under pressure and multitask

Equality and Diversity:

Amegreen is committed to being an organisation that allows people to be their authentic selves in a safe and inclusive environment.

We are actively building diverse teams therefore we welcome and encourage applicants from all backgrounds. We want to create an inclusive environment where everyone can contribute their best work and develop to their full potential. If you require any accessibility adjustments to support your application, please contact us.

Safeguarding and GDPR:

Amegreen Children’s Services is committed to safeguarding and promoting the welfare of children and young people. Therefore, all positions are subject to a satisfactory Enhanced Disclosure and Barring Service check and references.

Adherence to Safeguarding and GDPR requirements and training on these policies and processes is mandatory for all employees. All employees are expected to understand and promote effective Safeguarding and GDPR practices in all aspects of their employment with Amegreen Children’s Services.

*** Successful candidates will be required to go through a thorough safeguarding onboarding process which requires a full employment history review along with a completed enhanced DBS check ***

Job Types: Full-time, Permanent

Pay: £28,163.00 per year

Benefits:

• Company events
• Company pension
• Employee discount
• On-site parking
• Transport links

Ability to commute/relocate:

• Newbury RG14: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (required)

Experience:

• office : 1 year (required)

Work Location: In person