Project Coordinator
Place of work: London, UK
Reports to: Senior Project Manager
About MYCO
MYCO Contracts Ltd is a future-driven construction company committed to delivering complex projects with precision, passion, and purpose. We operate as a dynamic main contractor, known for our customer-focused delivery and single-line accountability. Collaborating with experts and stakeholders to drive environmental action, reduce greenhouse gases, and protect ecosystems.
Our mission is to help build a better quality of life for our people, customers, and communities. From mixed-use developments to hospitality refurbishments, we bring together all the skills needed under one roof, ensuring a seamless journey from preconstruction through completion and beyond.
Founded in 2017, operating from a small, single-person office, the company quickly expanded, prompting a move to settling into its current headquarters in London. Maybe mention what turnover / staff numbers we have now?
At MYCO, we believe that construction should be collaborative, integrated, and driven by excellence. Our approach is rooted in quality, sustainability, and a proactive mindset. We are proud to have delivered landmark projects, each reflecting our commitment to high standards and thoughtful design. We continue to push boundaries and redefine what’s possible in the built environment.
To learn more about our projects, values, and impact, see www.mycoltd.co.uk
This job description provides an overview of the key responsibilities for the Project Coordinator role. It may be subject to change based on the evolving needs of the company.
Responsibilities and accountabilities can vary or change from time to time based on business / project requirements.
About the role
As a Project Coordinator, your role is to support the Project Team to ensure the smooth and efficient running of day-to-day operations. This includes managing secretarial and administrative tasks, coordinating schedules, handling communications, maintaining accurate records, and ensuring that office procedures and protocols are followed. Addressing any administrative challenges to enhance overall productivity and effectiveness of the department. Your ability to multitask, prioritise tasks, and communicate effectively is essential to the role.
Key Responsibilities
On boarding & IT Support
- Coordinating with and assisting the Head Office admin team in the on-boarding of new starters (which includes but is not limited to) setting up new IT equipment.
- Updating and maintaining the training matrix and booking courses as required
- Updating and maintaining the IT equipment asset register.
- Support the Information Systems Manager with tasks as required.
Document Management
- Filing, scanning, uploading any hardcopy documents (RAMS Sign Off sheets etc.)
- Promote the company’s paperless ethos and drive users to use soft copy documents.
- Logging and closing out defect tickets on the company aftercare system and arranging appointments as required
- Helping run the Procore system on site
Office Management
- Promoting the site office Clean & Tidy Office Space policy.
- Replenishing office stock, printer cartridges, stationery, utensils, etc. as and when required.
- HQ meeting rooms and hot desk diary management
Administrative Support
- Travel arrangements for site team members if applicable (booking trains and hotels).
- Site meeting rooms and hot desk diary management when applicable.
- Assisting in the planning and coordination of site team events.
- Welcome visitors and guiding them to the appropriate person, office, or meeting room.
Essential requirements
Experience and knowledge
- At least 2 years of experience in the role .
- Experience of capacity building, and organisational support
- Health & Safety awareness or certifications (preferable)
Skills and abilities
- Detail-oriented with a high level of accuracy
- Be comfortable and confident on site and around various site teams
- Ability to multi-task on different projects.
- Proactive and able to work independently as well as part of a team
- Ability to handle sensitive information (in the form of Induction sheets etc.).
- General IT skills, proficient user of Microsoft Office suite including Word, Excel, Outlook, and SharePoint
- Excellent planning, organisational and time management skills
- Excellent written and verbal English communication skills
- Able to communicate complex concepts concisely to non-technical staff both in writing and verbally
- Commitment to the mission, vision, and values of MYCO
- Adherence to MYCO’s policies
- Desire and willingness to learn
- Ability to work well under pressure
- Able to identify, prioritise and manage risks when required
HOW TO APPLY
APPLICATION
Please note: This role will be based in the UK. Applicants must have the right to work in the UK at the time of application. Please do not apply if this is not the case.
EMPLOYMENT ELIGIBILITY AND SAFEGUARDING DISCLOSURE
All offers of employment will be subject to 2 satisfactory references.
We will request information from your previous employers from the last five years. By applying, the job applicant confirms their understanding of these recruitment procedures.
No agencies please: We do not accept unsolicited CVs from Recruitment agencies or alike, nor any terms & conditions associated.
Job Type: Full-time
Pay: £30,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
Experience:
- Project coordination: 2 years (preferred)
Work Location: In person
Application deadline: 22/08/2025