ROLE PROFILE
The WHY
The Merchandising Admin Assistant is responsible for managing the delivery schedule to ensure stock is in the right place to support demand, raising purchase orders and providing crucial administrative support to the Merchandising team. The role will help maintain smooth stock flows and improve stock efficiency, doing so with excellent communication skills and teamwork.
ROLE ACCOUNTABILITY
The WHAT
Responsible for:
Accountable for:
- Updating and compiling weekly trade reporting, assisting the Assistant Merchandiser with any ad hoc analysis.
- Raising purchase orders and sharing with suppliers.
- Management of the delivery schedule, ensuring deliveries are on schedule, reviewing booking requests and supplier queries.
- Liaising with freight forwarders, suppliers and internal teams to ensure appropriate action is taken with inbound stock when necessary.
- Maintenance of Merchandising teams working documents and processes.
- Identifying and highlighting intake risks and opportunities, proposing actions to be taken for these to optimise stock levels.
- Building strong relationships with the suppliers.
- Working collaboratively with the wider business.
- Responsible for accurately checking and uploading supplier, freight and duty invoices for payment.
- Ensuring freight forwarders have accurate import documentation to ensure a smooth delivery process.
Accountable for:
- Accuracy within Merchandising processes; ensuring data is maintained.
- Ensuring purchase orders are generated on a timely basis and accurately reflect delivery dates and costings.
- Communicating timelines and changes to the Merchandising team and wider business.
- Communicating with the warehouse to ensure stock is booked in correctly and in a timely manner.
KNOWLEDGE, SKILLS & EXPERIENCE
The HOW
Essential Skills & Experience:
- Analytical with a high level of accuracy and attention to detail.
- Good Excel skills and basic knowledge of other Microsoft Office tools.
- Excellent communication skills.
- Ability to demonstrate organisational and time management skills.
- Ability to work under pressure and meet tight deadlines.
- Comfortable working with numbers.
- Clear written and verbal communication skills.
Preferred Skills & Experience:
- Experience at Merchandising Admin Assistant, and/or retail knowledge.
- Strong awareness of current trends, the retail market and the Nadine Merabi customer.
- Team-oriented with a proactive and flexible attitude.