Position Summary

A proactive and detail-oriented Marketing Administrator to support the Ford PartsPlus marketing team with day-to-day administrative tasks. This role will be key in managing budgets, coordinating with suppliers, preparing cost estimates, conducting market research, and handling purchasing for marketing-related activities. The successful candidate will be highly organized, financially astute, and capable of working across multiple projects simultaneously.

Job Duties

Budget & Financial Administration:

• Assist in the creation and ongoing management of the marketing budget.
• Monitors spend against budget and produce regular financial reports.
• Process invoices and purchase orders accurately and in a timely manner.
• Prepare cost estimates and support the approval process for marketing initiatives.

Supplier Coordination:

• Liaise with suppliers and external agencies to obtain quotes, confirm bookings, and ensure timely delivery of services or materials.
• Maintain a preferred supplier list and support procurement best practices.

Marketing Support & Coordination:

• Provide administrative support for campaigns, events, and promotional activities.
• Coordinate the production and distribution of marketing materials.
• Ensure marketing assets are procured and delivered appropriately.

Research & Purchasing:

• Conduct market research to support campaign planning and competitor analysis.
• Source and purchase marketing collateral, promotional merchandise, and other materials within budget.

General Administrative Duties:

• Maintain organised records and documentation for marketing projects and supplier transactions.
• Assist with reporting, analytics, and performance tracking for marketing activities.
• Provide administrative support to the wider marketing team as required.

Skills & Experience

• Proven experience in a marketing or administrative role.
• Strong organisational and multitasking skills.
• Experience managing budgets.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Ability to build strong relationships with internal and external stakeholders.
• Knowledge of marketing principles and materials is advantageous.
• A degree or equivalent qualification in Marketing, Business Administration, or a related field is desirable.
• Relevant experience or training in financial or project administration is an advantage.

This is a hybrid role, working from home and at the OEC office in Newbury 2 days a week.