A proactive and detail-oriented Marketing Administrator to support the Ford PartsPlus marketing team with day-to-day administrative tasks. This role will be key in managing budgets, coordinating with suppliers, preparing cost estimates, conducting market research, and handling purchasing for marketing-related activities. The successful candidate will be highly organized, financially astute, and capable of working across multiple projects simultaneously.
Job Duties
Budget & Financial Administration:
- Assist in the creation and ongoing management of the marketing budget.
- Monitors spend against budget and produce regular financial reports.
- Process invoices and purchase orders accurately and in a timely manner.
- Prepare cost estimates and support the approval process for marketing initiatives.
- Liaise with suppliers and external agencies to obtain quotes, confirm bookings, and ensure timely delivery of services or materials.
- Maintain a preferred supplier list and support procurement best practices.
- Provide administrative support for campaigns, events, and promotional activities.
- Coordinate the production and distribution of marketing materials.
- Ensure marketing assets are procured and delivered appropriately.
- Conduct market research to support campaign planning and competitor analysis.
- Source and purchase marketing collateral, promotional merchandise, and other materials within budget.
- Maintain organised records and documentation for marketing projects and supplier transactions.
- Assist with reporting, analytics, and performance tracking for marketing activities.
- Provide administrative support to the wider marketing team as required.
- Proven experience in a marketing or administrative role.
- Strong organisational and multitasking skills.
- Experience managing budgets.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office (Excel, Word, PowerPoint).
- Ability to build strong relationships with internal and external stakeholders.
- Knowledge of marketing principles and materials is advantageous.
- A degree or equivalent qualification in Marketing, Business Administration, or a related field is desirable.
- Relevant experience or training in financial or project administration is an advantage.
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