HR Assistant - Payroll & Systems

Company Description

Element Six, part of De Beers Group, is a global leader in the design, development and production of synthetic diamond and tungsten carbide supermaterials.

With research and development facilities and manufacturing sites in the UK, Ireland, Germany, South Africa and the US, we have been pushing the boundaries of synthetic diamond innovation for more than 60 years. We utilise the extreme properties of synthetic diamond to open up new possibilities in exciting areas such as quantum optics, acoustics and thermal conductivity.  

Our success comes from building strong, collaborative relationships, both internally in our extraordinary teams, and externally with our customers. We strive to deliver extreme performance and we seek talented, ambitious people who will thrive in an environment that fosters individuality, inclusivity, innovation and creativity.

We offer an exciting and varied career, with opportunities to work in various locations and teams, and across different functions and projects.

If you like the idea of an exciting variety of work in a diverse global team, then we want you to get in touch.

Job Description

Job overview

• This is an exciting opportunity to join a small, friendly team and to develop your current experience in an exciting and dynamic business.
• The role will play a key role in providing an efficient monthly payroll service to c250 employees across two sites in the UK, and one small modified UK payroll, as well as supporting the two bi-weekly US payrolls and providing potential back-up for our Irish payroll as required.
• The post-holder will support the focus on our regulatory & compliance approach and also coordinate our UK benefits, providing internal communication programmes to ensure advantages of the schemes and any changes are pro-actively communicated.
• Reports to Head of HR Systems, Compliance & Reward.

Duties and tasks

• Managing monthly changes to the UK payrolls including starters, leavers, and amendments; submitting to our payroll bureau and gaining approval.
• Liaising with our retained tax advisors, processing monthly modified payroll for UK and providing information for HMRC and other global tax authorties as appropriate.
• Support bi-weekly HR processing for the US payrolls.
• Ensuring that any payroll data changes are reflected in our HR system to keep data current.
• Administering changes to UK pensions and submitting monthly pensions upload to our provider.
• Coordinating UK benefits - private medical insurance, cycle to work contracts, sharesave plans, annual leave purchase arrangements and childcare vouchers.
• UK year-end processing including P11D and P60, as well as the annual PSA submission and STBV reporting.
• Liaising with payroll and IM auditors
• Manage and audit the data integrity of our core HR System (currently SAP SuccessFactors) and provide data analysis as required.
• Complete year end processes in the HR system to maintain leave balances and complete testing of new features as required.

Qualifications

• You will have strong and varied HR systems experience and be an advanced user of Excel where knowledge of analysis, reporting and production of pivot tables would be an advantage.
• Good interpersonal and communication skills - you will be a confident communicator with a good cultural awareness who can liaise with stakeholders at all levels and employees across the business.
• A diligent worker with a keen eye for detail - proven methods in reconciliation to minimise errors and mistakes
• Effective organisational skills – able to prioritise workload to meet regulatory and compliance objectives and ensure payroll is consistently processed on time
• Able to work both independently and as part of a team and to think globally.
• Demonstrate behaviour in-line with E6 values.
• Proficiency in MS Office software, HR and/or payroll systems.
• Experience of payroll administration (including awareness of PAYE and HMRC regulations) would be beneficial, as would previous finance administration or auditing experience.
• Desire to learn and develop broader HR skillsets to support the global team.
• Passionate about how the provision of data analysis and utilisation of systems can add business value

Additional Information

Ideally the new post-holder will be based at our Global Innovation Centre in Harwell, Oxfordshire, although we may consider applicants in Ascot, Berkshire areas.

We operate hybrid working; the successful applicant will be required to spend three days per week working from their local office.

Please note that we are unable to provide relocation support or sponsorship for this role; applicants must be eligible to work in the UK.

Applications will be reviewed on a rolling basis, and the closing date may be brought forward should a suitable candidate be identified early