An exciting opportunity has arisen to join our Finance team. We are looking for an experienced Finance & Payroll Assistant to contribute to the timely, efficient, and accurate recording of financial transactions. You will be responsible for preparing & administering monthly payroll under the supervision of our Head of Finance. You will assist with data analysis and compilation of financial reports, as well as workload management. Enthusiasm and an eagerness to learn will be a distinct advantage.
STEPS is a purpose-built 23-bedroom, unique rehabilitation facility, able to deliver high-quality care from a range of medical and rehabilitation specialists on Abbeydale Road, Sheffield. It is a unique environment that provides rehabilitation to clients who have suffered serious injuries and debilitating neurological illnesses.
STEPS has been designed to feel non-clinical, comfortable and homely and we hope you will agree STEPS is like no other care facility you will have worked in. Our specialists work collaboratively under one roof and clients can access a wide range of therapies and specialist robotic and VR rehabilitation equipment. You will be working within our interdisciplinary team comprised of Consultants in rehabilitation medicine; spinal injuries, amputations, anaesthetics, plastic surgery and pain management, physiotherapists; occupational therapists; speech and language therapists; neuropsychologists; neurologic music therapist; prosthetic and orthotic specialists and amongst other nurses experienced in complex care. This is an excellent opportunity to develop professionally and expand your experience in an exceptional setting.
STEPS will support you with a fantastic benefits package:
- Discounted travel pass scheme
- Company sick pay scheme
- Enhanced holiday entitlement of 33 days holiday (pro rata)
- Life assurance scheme (four times your annual salary)
- Private medical cover
- Critical Illness Cover (three times your annual salary)
- Income protection scheme (75% in the case of illness or incapacity for up to five years)
- Paid time to complete mandatory training
- Free specialist internal training
- Cycle to work scheme
- Discounted Gym Memberships
- Blue light card
- Mintago benefits platform
- Access to support 24/7 through our Employee Assistance Programme
- 1% employee pension contribution with 7% employer contribution
Specific Responsibilities
- Deal with items in the joint finance email inbox in a timely manner.
- Upload invoices to Xero in time for month end. Report and escalate any issues to the Senior Management Accountant or Head of Finance.
- Answer queries in both the finance inbox from clients, case managers, their families or funders.
- Answer queries in the payroll inbox from team members and consultants/contractors with regards to their pay, providing calculations and explanations.
- Contact team members about matters concerning their pay.
- Be responsible for administering any changes in relation to a team members pay i.e. salary changes, changes to hours of work, unpaid leave, sickness, overtime or time owing.
- maintaining accurate and detailed supplier records and creating new supplier accounts.
- Gaining approval on purchases and obtaining copies of invoices where necessary.
- Process expenses and complete other administrative tasks.
- Liaise with external payroll provider as necessary throughout completion of monthly payroll.
- Collate monthly timesheets, check them and ensure records are maintained accurately.
- Deal with the administration of staff benefits – enrolling new starters and removing leavers.
- Process and check agency staff invoices against recorded shifts on the rota system.
- Complete daily and monthly bank reconciliations.
- Complete sick and holiday pay calculations.
- Uploading payments to the bank for approval.
- Assist with month end journals.
This Job description is an outline which reflects the present requirements of the post and is not intended to be exhaustive list of duties.
Person Specification
Essential
- GCSE Maths and English at Grade C or above/4 or above
- Excellent organisational skills
- Excellent skills in using Microsoft excel
- Attention to detail
- Confident and professional phone manner.
- Able to form key working relationships with colleagues, understand the dynamics of team working
- Ability to work as a team with a can-do and flexible attitude
- Demonstrable experience in Microsoft Office packages
- Experience working in a busy team and working collaboratively and to meet deadlines.
- Minimum of 2 years’ experience in a similar role in payroll or finance department
- Excellent problem-solving skills.
- Excellent communicator both written and verbal demonstrate excellent listening skills.
- Ability to demonstrate an awareness of equality and diversity obligations when communicating with clients, families and colleagues.
Desirable
- Demonstrable experience in Xero accounting system
- Experience working with an outsourced payroll provider
Job Types: Part-time, Permanent
Pay: £19,646.17-£26,707.31 per year
Expected hours: 22.5 per week
Work Location: In person