Fleet Administrator

JOB RESPONSIBILITIES

• Use of the Swissport Fleet Management system (Maximo) to create and complete work orders, purchase orders and update asset information.
• Update and maintain asset and workshop equipment service, MOT, CAP/AVP and safety check data.
• Assist with inventory and budgetary control which includes ordering of parts, oils and lubricants and consumables for the GSE workshop as well as invoicing approvals.
• Extract and produce statistical data (KPI's) from maintenance records for performance monitoring, trend analysis or projects as and when required.
• Collaborating with Third party customers to retrieve purchase orders.
• Liaising with external suppliers and vendors for purchase order and invoicing queries.
• Sending POs and proformas to finance to be made into invoices.
• Comply with all airport authority, CAA, airline and security requirements.
• Complete all maintenance/repair documentation consistent with airline, airport, CAA and Swissport requirements.
• Demonstrate a personal commitment to rigorously enforcing appropriate standards of Health and Safety, in order to ensure performance improves year on year.
• Liaise and communicate with Senior, Ramp and Operational Management, customers and staff in a professional manner.
• Attend and complete all training as required by Swissport. airport authorities, CAA, airlines and security.
• Adhere to all GDPR regulations.
• Other duties as assigned.

The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local requirements.

Candidate requirements

• Knowledge of fleet maintenance programs, e.g. Maximo/IMS-Fleet Maintenance Pro.
• Good oral and verbal communication skills.
• Strong Microsoft Office (Excel, Word, PowerPoint, and Outlook) skills and experience.
• In possession of at least three GCSE’s / O Level or Leaving Cert (and equivalent).
• Excellent organisational abilities, attention to detail, able to prioritise workloads and work effectively to deadlines in a fast-paced complex environment.
• Ability to speak and understand the English language.
• Ability to travel to the airport at times where public transport is not available.
• Ability to follow Swissport processes and procedures.
• Able to work as a team in a fast-paced environment.
• Previous experience working in an aviation environment desired.
• Willingness to travel when necessary for training or to assist other Swissport stations.