Executive Assistant, SRHR

THIS ROLE IS A 12 MONTH FIXED TERM CONTRACT

The Executive Assistant will provide comprehensive and proactive support to the Sexual Reproductive Health & Rights (SRHR) team (working alongside the SRHR Executive Assistant), the SRHR Directors and the wider SRHR team. This support will include diary management for the Directors, travel and event planning and document/information management. The position requires proficiency with office applications and in organising digital information, broad administrative skills and a high level of efficiency and proactivity.

The position will be privy to sensitive information that requires the highest level of confidentiality and judgment. This is an excellent opportunity for an organised professional with excellent communications skills, who wants to be part of an exciting, growing and mission-driven organisation.

Requirements

The Executive Assistant will provide comprehensive and proactive support to the Sexual Reproductive Health & Rights (SRHR) team (working alongside the SRHR Executive Assistant), the SRHR Directors and the wider SRHR team. This support will include diary management for the Directors, travel and event planning and document/information management. The position requires proficiency with office applications and in organising digital information, broad administrative skills and a high level of efficiency and proactivity.

The position will be privy to sensitive information that requires the highest level of confidentiality and judgment. This is an excellent opportunity for an organised professional with excellent communications skills, who wants to be part of an exciting, growing and mission-driven organisation.

Position Responsibilities

• Act as the central point of contact for SRHR Directors in their relationships with external and internal partners, grantees, peer community and other key relationships.
• Manage the calendars of the SRHR Directors; support the Executive Assistant with the management of the Executive Director’s calendar.
• Support the SRHR team with event planning, including virtual events, internal team meetings and offsites. Support in the planning and co-ordination of high-level meetings, both internal and external.
• Timely processing of expenses for the SRHR Directors.
• Arrange travel for SRHR Directors. Work with CIFF travel agents to organise flights, hotels, cars and visas. In time this will extend to support the wider SRHR team with travel requirements and may include occasional organisation of group travel for the team.
• Work alongside the SRHR EA to manage the monthly SRHR Team meeting agendas and any follow up actions.
• Promote collaborative ways of working using Office 365 office applications.
• Proactively assist SRHR Directors, including drafting of PowerPoint presentations and Word documents and ensuring a well maintained and organised electronic filing structure.
• Undertake projects that support the corporate agenda
• General administrative duties, including invoice processing, and management and support for central administrative tools for the team, such as Fluxx (our grant management system), budget, pipeline, portfolio and HR tools.

Membership of the team

• This role does not hold line management responsibility, but we expect all employees to demonstrate good leadership behaviours; this includes adopting a coaching approach with colleagues to help build skills, confidence and capability in particular areas, processes or procedures.
• As required, support on the planning and coordination of inductions for new joiners to the team.
• We operate a matrix structure so reporting lines can vary between specific aspects of the role.

Skills & Experience

• Strong administrative experience, working for senior executives in a busy and complex environment; good experience as a scheduler or manager of executive time.
• Strong interpersonal skills – engages with others to get the best out of them and works well as part of a team.
• Demonstrates professional, sound judgement and the highest ethical standards, confidentiality and personal integrity.
• Exceptional organisational skills; able to be flexible as priorities and needs change, and works well under pressure.
• Excellent attention to detail.
• English is CIFF’s business language – we expect all of our people to display outstanding verbal and written communication skills across all aspects of their role.
• Capacity to work in a range of cultural and socio-economic contexts, adapting style and approach appropriately and in a culturally sensitive manner to maximise effectiveness.
• IT proficiency – must possess strong Microsoft skills, particularly in Outlook, PowerPoint, Excel and Word, and have the ability to learn new packages, when required.
• Ability to work well independently; a motivated self-starter with good problem-solving skills.
• Numerate, with a good understanding of basic budget processes.

Benefits

The starting salary for this 12 month fixed term contract role is GBP 36,000.

CIFF operates a hybrid work policy across all locations, which means employees work in the office and some of the time from home. We are happy to provide more information on this as part of the recruitment process.

Alongside a competitive salary, we offer a generous benefits package here at CIFF that includes, but is not limited to the following.

• Annual leave - 25 days per annum. Increasing by 1 day after each year of service to a maximum of 30 days.
• Bonus - CIFF currently operates a discretionary bonus scheme.
• Training allowance
• Wellbeing allowance
• Life insurance
• Medical insurance

Please submit your application on or before 5th September 2025. CIFF reserves the right to close the job advert early if we receive a high number of suitable applications.

CIFF is a place where everyone can grow, develop and fulfil their potential, and we welcome applications from all candidates who meet the requirements of our roles, regardless of their sex, gender identity, sexual orientation, race, national origin, cultural or ethnic background, disability, marital status, religious identity, or age.

And we are committed to making reasonable accommodations for any prospective or existing CIFF employees with disabilities. If an accommodation is needed to participate in our recruitment process, or to perform essential job functions once in role, please make your recruiter aware so we can ensure you are given the support you need.