Costing Administrator

Mountjoy specialises in providing professional and high-quality construction, refurbishment, building maintenance and facilities management services across the south of England.

We are seeking an IT literate and conscientious Costing Administrator who has experience within the building maintenance industry. You will be responsible for costing jobs and ensuring they are costed correctly and highlighting areas where we can be more efficient and effective. You will also be required to approve supplier invoices ensuring these are accurate.

This permanent position is well suited to an individual that is looking to advance their career and gain hands-on experience in a thriving and supportive workplace.

• 
  Cost jobs using Schedule of Rates, working to ensure we are optimizing our commercial returns.
• Highlight operational improvements that would enhance commercial performance to the contract manager.
• Review jobs that are making a loss with the Finance Business Partner to establish if improvements could be made
• Work with Operational Supervisors to prepare quotes for works over our authorised threshold for client approval.
• Review and approve/reject invoices received from suppliers, communicating and changes that are required to suppliers.
• Ensure all information and invoices are on jobs before costing in order to capture all costs and liaise with the job owner if there are any clarifications required.
• Highlight any issues and trends in relation to task productivity where the expected time demonstrated for the trade and task has been exceeded.
• Provide support and cover for the call centre administrators, as required.

• Have a clear and concise approach to verbal communication, able to use the phone to communicate effectively and have good typing skills.
• A good attention to detail ensuring all costs approved are accurate.
• Able to deal with lots of activity, remain focused on the activity you are completing.
• Able to prioritise your workload
• Have reasonable proficiency in MS Office and able to use Mountjoy’s IT systems for job management and understanding how they function and interact with other systems.
• Understand what it is to be part of a team and ensure that learning is shared within the team.
• Be able to take directions from the Resource Controller / Contract Manager and be happy to respond to their instructions.
• Be flexible in your working hours to be able to support the delivery of the service; be reliable and dependable; identify issues and record them, along with other measures as necessary.
• Be comfortable in dealing with the suppliers, workforce, tenants, and clients, whilst be able to remain professional even when issues are contentious.

• Knowledge of building maintenance and trades and the tasks/activities that can be undertaken be each trade group.
• Knowledge of National Schedule of Rates
• Basic accounting principles and their application (Desirable)

• Experience of MS Office including Word and Excel with accurate typing skills
• Experience of working in a Repairs and Maintenance environment (Desirable).
• Basic knowledge of building maintenance trades and the tasks/activities that can be undertaken by each trade group.